Executive Assistant to UAF CTC Dean

Join the University of Alaska Fairbanks, Community and Technical College (CTC) as the Executive Assistant to the Dean. In this vital role, you will enhance operational efficiency and support innovative leadership. If you are detail-oriented, organized, and a proactive problem-solver, we want you on our team to make a lasting impact on the lives of students and the future of higher education in Alaska. This is a 12-month position with a full University of Alaska benefit package. If this position suits you, consider applying today. Review of applications will begin immediately!

This position provides administrative and operational support, ensuring the smooth functioning of the Dean's office and the college as a whole. Typical responsibilities include managing the Dean's calendar, coordinating meetings and travel arrangements, preparing reports and presentations, and handling a variety of administrative and high-level executive tasks.

The ideal candidate will be a highly motivated individual who can work independently and as part of a team to support the Dean's goals and objectives. To be successful in this position, the candidate should possess: strong organizational skills, excellent communication and customer care abilities, proactive approaches to problem-solving, and maintain and possess the highest level of confidentiality on all matters relating to the UAF CTC Dean's office.

Minimum Qualifications:

Associate's degree in business; public administration; or organization theory and two years progressively responsible experience in executive administrative assisting. OR three years college coursework and three years progressively responsible experience in executive administrative assisting. OR an equivalent combination of training and experience. 

Advanced degree preferred. 

Demonstrated executive assistant experience acquired through progressively more responsible experience; typically 4 to 5 years is preferred.

A valid drivers license and clean driving record in compliance with UA Safe Driving criteria is required.

Position Details:

This position is located on site at the main campus for the UAF Community and Technical College in downtown Fairbanks. This is a full-time, 12-month, exempt, term staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

To complete your application please attach the following:

• Professional Resume
  
• Cover letter detailing qualifications for this position
• Three (3) professional references to include the name, professional relationship, email address and contact phone number

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of applications will begin immediately.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible

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This is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Kellsey Huizenga, UAF Community and Technical College HR Coordinator, at kehuizenga@alaska.edu or 907-455-2814.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.