Lena Point Facilities & Administrative Coordinator - College of Fisheries and Ocean Sciences

The College of Fisheries and Ocean Sciences (CFOS) at the University of Alaska Fairbanks (UAF) is seeking a Facilities & Administrative Coordinator for the Lena Point Facility in Juneau, Alaska. This position plays a key role in supporting the daily operations of the Juneau Center by overseeing administrative, purchasing, property, facilities, and safety functions. Responsibilities include serving as the lead safety officer and hazmat manager, coordinating facility operations and space usage, maintaining property and inventory records, and ensuring compliance to university policies and applicable regulations. The successful candidate will work collaboratively with faculty, staff, students, and university partners to support efficient operations and advance the mission of CFOS.

To thrive in this role, candidates must be highly organized, detail-oriented, and comfortable managing a wide range of administrative and operational responsibilities in a dynamic academic and research environment. They will demonstrate strong judgment and initiative in balancing competing priorities, interpreting policies, and ensuring compliance with university, state, and federal regulations. Effective communication and collaboration skills are essential, as the position works closely with teams and administration across multiple locations. 

The ideal candidate will be proactive in identifying issues, solving problems, and improving processes. Experience supporting budgets, grants, procurement, facilities, and safety functions are highly desirable. Knowledge of bank transaction verification, reconciliation, and issue resolution is beneficial. The ability to maintain accounts and data while adhering to fiscal and purchasing policies, rules, and regulations is essential. Successful candidates will communicate effectively in both oral and written formats, exercise sound judgment, and demonstrate a strong understanding of organizational structure and administrative operations. Applicants who are collaborative and committed to high-quality administrative support are encouraged to apply.

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience related to program specialty or an equivalent combination of education and experience.

A valid driver's license and clean driving record in compliance with UA Safe Driving Criteria is required.

Position Details:

This is a UAF position located at the CFOS Lena Point Facility in Juneau. It is a full-time, exempt staff position with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Please submit a resume, cover letter, and the names with contact information of three (3) professional references.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed. 

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Laura Frisone, College of Fisheries and Ocean Sciences HR Coordinator, at uaf-cfos-hr@alaska.edu or (907) 474-7383.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.