HR Office Assistant (Part-time)

The University of Alaska Human Resources department is looking for a part-time office assistant to perform general office duties in Fairbanks. The position is located on the University of Alaska Fairbanks campus in the Butrovich Building and offers 20 hours/week split into 3-4 days, based on the candidate's availability.

Duties may include:

• Deliver excellent customer service
• Welcome and assist customers
• Schedule and coordinate appointments and meetings
• Maintain a clean and organized office area
• Handling basic inquiries
• Ensure security by following procedures, monitoring logbooks, and issuing visitor badges
• Perform general administrative tasks, such as faxing, photocopying, scanning, and filing documents
• Manage office supplies and place orders when necessary
• Update and maintain office policies and procedures
• Project assistance
• Assisting HR team members with administrative tasks, including reports and travel requests

This is a fantastic opportunity to gain hands-on experience in a professional setting, develop valuable skills, and enhance your resume! If you are seeking part-time employment in a fun environment that values strong customer service skills and attention to detail, we encourage you to apply today!

A successful candidate will have the following skills:

• Knowledge of professional office methods and practices
• Basic computer skills and familiarity with software applications, including Microsoft and Google
• Strong attention to detail
• Ability to organize and prioritize tasks to meet deadlines
• Effective communication skills, both oral and in written
• Professional attitude and appearance

Minimum Qualifications:

Previous experience in an office setting is preferred
Customer service experience is preferred

Position Details:

This is a part-time, non-exempt temporary staff position located in Fairbanks.  Temporary employees hired at 30+ hours per week are eligible for certain benefits. New hires will be placed on the UA Temporary Staff Salary Schedule, Grade 76.

Please submit your resume, cover letter, and the names and contact information for three (3) professional references with your application. In your cover letter, include your general availability and preferred work schedule. The UA HR office operates from 8am to 5pm, Monday through Friday.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

☎️If you have any questions regarding this position, please contact Sarah Morisky, UA SO HR Coordinator, at ua-so-hr@alaska.edu or (907)450-8245.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.