Event Coordinator

The University of Alaska Anchorage, Department of Event Services, seeks an Events Coordinator to oversee all event aspects across the UAA campus, from small meetings, events, to large conferences. Utilizing excellent written and oral communication and multi-tasking skills, the Events Coordinator is responsible for overseeing all aspects of event bookings and facilitation for on-campus and off-campus clients. In a fast-paced environment, the Event Coordinator is responsible for providing excellent customer service to assure client satisfaction and rebooking of events; including processing requests, scheduling, event set-ups, AV needs, and billing. The Events Coordinator works with clients from start to completion of events, to ensure estimates, budgets, logistics and execution of the event are completed in a timely and professional manner. As needed the Event Coordinator will provide support outside typical responsibilities to all aspects of divisional need to further the goals and mission of Campus Services. Working under the oversight of the General Manager, provide highly responsible staff assistance, and other duties and projects as assigned.

We are seeking a dedicated and adaptable professional with a strong commitment to customer service and operational excellence. The ideal candidate will have at least two years of experience in the hospitality or events industry and demonstrate the ability to manage multiple priorities in a fast-paced, high-demand environment. Flexibility is essential, including the ability to work evenings, weekends, and holidays as needed, with approved overtime available. Strong written and verbal communication skills, a professional attitude and appearance, and excellent interpersonal skills are required. Candidates must be able to work independently with minimal supervision and possess strong organizational and leadership capabilities. 

Proficiency in Microsoft Office Suite and experience working with databases are essential. The role demands strong attention to detail, accuracy, and the ability to meet tight deadlines while coordinating multi-faceted projects. A demonstrated ability to deliver outstanding customer service, especially with high-demand clients, is critical. Experience working with the public, supporting diverse teams, and supervising student staff is highly valued. The successful candidate will thrive in a multi-tasking environment, foster a collaborative and inclusive workplace, and remain calm and effective under pressure. Additional duties and special projects may be assigned as needed.

To thrive in this role, candidates should ideally have at least two years of experience in the hospitality or event industry, with a strong understanding of high-quality customer service and event coordination. Success in this position requires the ability to manage multiple priorities, meet tight deadlines, and communicate effectively with clients and team members. Flexibility to work evenings, weekends, and holidays, along with a proactive and detail-oriented mindset, will be essential. 

Minimum Qualifications:

Bachelor's degree and/or significant work experience in lieu of a degree preferred, though not required. Knowledge, background, coursework or training in the hospitality industry, and/or marketing preferred.

Position Details:

This position is located on the University of Alaska campus in Anchorage. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

A valid Alaska Driver's License and clean driving record in compliance with UA Safe Driving Criteria.

Review of applicants will begin immediately. To ensure full consideration, you must apply by 11:55 PM, Alaska Standard Time on 09/26/2025

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Cindy Marshall, Event Services General Manager, at clmarshall3@alaska.edu or 907-751-7241.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.