UAF Events Coordinator

Serve as the centralized heart of campus activity at Alaska’s flagship university! You will be the primary contact and expert system administrator for the university-wide 25Live event scheduling and room reservation platform. In this role, you will deliver exceptional customer service and technical support to students, faculty, staff, and community members. Beyond managing campus reservations, you will collaborate closely with campus units and event teams to plan, coordinate, and execute events of every scale—from intimate donor gatherings and departmental meetings to major institutional traditions like Commencement and community celebrations. The UAF Events Coordinator is a full-time, non-exempt staff position within University Relations, a vibrant department housed under University Advancement.

At University Advancement, advancement means progress. We are storytellers, relationship builders, and strategists. We connect alumni, donors, campus partners, and the broader community to UAF in meaningful ways. Within University Relations, our events team brings the campus to life by driving institutional signature events—such as Convocation, Blue & Gold, Chancellor Events and Commencement—while keeping campus venue usage seamless and accessible for everyone.

You’ll work in a collaborative, fast-paced, and supportive environment where no two days are the same. While on-site presence is essential to support live events and face-to-face campus coordination, our team values balance, continuous communication, and team-driven support.

As the primary super-user and administrator for campus scheduling, you will gain visibility across academic, administrative, and student life departments. This role builds deep institutional knowledge, project management expertise, and leadership capabilities in event operations, database management, and university governance.

You’ll directly solve complex scheduling puzzles across a diverse, multi-venue campus, working hand-in-hand with Facilities Services, Catering, OIT, Risk Management, and Public Safety. You will also develop campus user guides, lead 25Live training sessions, and analyze venue utilization data to help shape UAF space management policies.

Located at the flagship campus in Fairbanks, UAF offers an inclusive, welcoming work culture committed to diversity, equity, inclusion, and innovation. UAF provides comprehensive University of Alaska Total Rewards benefits, including healthcare, generous paid time off, tuition waivers, retirement plans, and a healthy work/life balance.

To thrive in this role, you must be a naturally methodical problem-solver who excels in high-touch customer service and complex logistics. You will act as the operational bridge across the entire campus community, serving as the central hub for event requests and room reservations for students, faculty, staff, leadership, and external partners alike. Success as our UAF Events Coordinator requires a meticulous attention to detail and strong technical fluency to manage relational databases like 25Live and Banner. Beyond mastering scheduling systems, top candidates possess clear, approachable communication skills, a high degree of patience, and the adaptive confidence to resolve scheduling conflicts under pressure while maintaining key relationships. Culturally, we look for proactive collaborators—individuals who take initiative, value teamwork and inclusivity, and take pride in seamlessly supporting events that bring our campus community together.

What makes this opportunity truly special is the vital impact you will have on the life and traditions of Alaska’s flagship university. Housed within University Relations under University Advancement, your work directly fuels community connection, donor engagement, and student success across the Troth Yeddha' campus in Fairbanks. As the primary administrator for 25Live, you aren't just assigning rooms; you are curating the spaces where life-changing research is shared, traditions like Commencement unfold, and lasting relationships are built. University Advancement tells the UAF story, and in this role, you help set the stage for that story to happen every day.

In addition to meaningful work, this position offers a stable full-time, non-exempt schedule (Grade 77, starting at $23.38/hour) in a supportive, collaborative environment on our vibrant Fairbanks campus. You will benefit from the University of Alaska’s comprehensive Total Rewards package, which includes generous paid time off, comprehensive health benefits, retirement options, and exceptional education perks—such as a tuition waiver covering up to 16 credits per year (8 credits per semester) for you, along with tuition benefits for eligible spouses and dependents. Whether you are looking to advance your administrative career, gain experience in higher education operations, or pursue your own educational goals, this role offers the perfect mix of high-visibility impact, professional development, and long-term stability.

Minimum Qualifications:

High School diploma (or equivalent) and three years of progressively responsible administrative or office management experience; or an equivalent combination of relevant education, training, and experience.

Position Details:

This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Sarah Randazzo, Signers' HR Coordinator, at sjrandazzo@alaska.edu.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.