UAF CLA Administrative Assistant - Art Department

The UAF College of Liberal Arts Department of Art seeks an organized, detail-oriented, service-focused Administrative Assistant to support its academic programs and daily operations. This position serves as a key point of contact for students, faculty, staff, and the public while coordinating departmental administrative operations and providing essential support for academic programs and activities. The successful candidate will enjoy working in a creative academic environment and contributing to student and faculty success through responsive, professional support.

This is a full-time, 9-month academic year (August-May) staff position located on the Troth Yhedda' campus in Fairbanks, Alaska. If you're organized, enjoy working with people, and want to support the arts and higher education, we encourage you to apply.

The College of Liberal Arts Art Department is a vibrant academic unit offering printmaking, painting, drawing, ceramics, metalsmithing, photography, art history, and community-engaged creative programs. The Administrative Assistant provides essential administrative, operational, financial, and academic program support. 

Serving as a primary point of contact for students, faculty, staff, and the public, this position requires strong organizational, written and verbal communication, and problem-solving skills. Excellent customer service, professionalism, responsiveness, and the ability to assist diverse individuals with courtesy, patience, and accuracy are essential. The position plays a key role in maintaining efficient departmental operations, supporting student and faculty success in a fast-paced academic environment, and ensuring compliance with university policies and procedures. 

The successful candidate will bring strong time management skills, the ability to balance multiple priorities, adjust to evolving needs, and work effectively both independently and collaboratively. Progressively responsible administrative experience, preferably in an academic, arts, or public service environment, is desirable, along with experience in office operations, event coordination, purchasing, and financial processes.

Strong attention to detail, sound judgment, and the ability to maintain confidentiality are important, along with proficiency in or the ability to learn Microsoft Office, Google Workspace, and administrative systems such as DocuSign and NextGen Forms. Experience supporting hiring processes, monitoring expenditures, reconciling ProCard transactions, maintaining fiscal records, and coordinating academic programs or course schedules is required. Familiarity with university systems such as Banner and JPMorgan PaymentNet is preferred.

Strong interpersonal skills and the ability to navigate challenging situations, build positive working relationships, and respond constructively to feedback are essential. Above all, the ideal candidate demonstrates initiative, adaptability, professionalism, and a solutions-focused approach while providing excellent customer service to a diverse campus community.

Minimum Qualifications:

High School graduation and two years of office/administrative experience, or an equivalent combination of training and experience.

Preferred:

Experience in higher education, government, or similarly complex organizations.
Experience supporting administrative operations.
Experience supporting academic operations, including coordinating course scheduling and communicating with multiple, diverse stakeholders.
Experience with budget tracking, procurement, or financial processes.
Experience supporting events, scheduling, or space coordination.
Experience using and ability to learn enterprise systems (e.g., Banner or similar) and standard office software.

Position Details:

This is a full-time, term-funded, non-exempt, 9-month academic year (August-May) staff position located on the Troth Yhedda' campus in Fairbanks, Alaska. Remote work is not available for this position. The position offers a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 76, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed. 

To ensure consideration, please submit the following documents as part of your application packet:

• Cover Letter *please address the following skills relevant to the position in the cover letter, resume, or application materials to include proficiency in Gmail (email and calendar), Google Workspace, Microsoft Office Suite, DocuSign, and Zoom.
• Curriculum Vitae / Resume
• Names of three professional references with phone and email contact information

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Dee Cardentey, CLA Executive Officer, at dcardentey@alaska.edu

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

This position is part of a bargaining unit represented by the Coalition of Alaska University Staff for Equity (CAUSE)-UAW. 

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance with completing this application or at any stage of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/compliance/clery-act/annual-security-reports.html. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.orca@alaska.edu.