SBO Human Resources Coordinator

The Signers’ Business Office (SBO) at the University of Alaska Fairbanks is looking for a Human Resources Coordinator who’s ready to make a difference! In this dynamic role, you’ll support recruitment, onboarding, payroll, and HR operations while helping faculty, staff, and students thrive. No two days are the same, you’ll collaborate with hiring managers, solve problems, ensure compliance, and keep HR processes running smoothly. If you’re organized, detail-oriented, enjoy working with people, and are looking for a rewarding opportunity with a supportive, fun, and collaborative team, we’d love to have you join us! This is a range recruitment for an HR Coordinator. The successful candidate may be hired at Level 3 or Level 4, depending on qualifications and experience. Placement within the range will be determined based on demonstrated competencies, education, and relevant experience.

At Level 3, the Human Resources Coordinator will demonstrate journeyman level of administrative and coordinating skills required in assisting leadership on recruitment and hiring support. This may involve assisting in providing advise to managers, search committees, and other units of the organization in consultation with the HR Manager. Position descriptions will be reviewed, HR processes documented, and job postings implemented based on guidelines provided by the HR Manager. In this role, fiscal functions to include grant management, fund verification, and financial reminders are extended to supervisors and principal investigators. Human Resources Coordinators will also track NRAs to ensure compliance with employment eligibility requirements and maintaining accurate setup in the Banner system for tax compliance and residency status purposes. Also, they will be involved with assisting with conflict resolution concerns by providing guidance on dispute resolution and adherence to progressive discipline steps. Finally, they will be central in actualizing payroll, compensation and classification, and training and development concerns of their unit. These may include bi-weekly timesheet processing, verifying payroll accuracy, and collaborating with UA payroll for adjustments. They may also respond to payroll-related inquiries regarding bonuses, honorariums, and flat fees.

At level 4, the Senior Human Resources Coordinator will demonstrate master level administrative and coordinating skills required in collaborating with leadership on recruitment and hiring support. This may involve providing advise to managers, search committees, and other units of the organization. Position descriptions will be reviewed, HR processes documented, and job postings implemented. In this role, fiscal functions to include grant management, fund verification, and financial reminders are extended to supervisors and principal investigators. Sr. Human Resources Coordinators will also track NRAs to ensure compliance with employment eligibility requirements and maintaining accurate setup in the Banner system for tax compliance and residency status purposes. Also, they will be involved with conflict resolution matters by providing guidance on dispute resolution concerns and ensuring adherence to progressive discipline steps. Finally, they will be central in managing and actualizing payroll , compensation and classification, and training and development concerns of their unit. These may include bi-weekly timesheet processing, verifying payroll accuracy, and collaborating with UA payroll for adjustments. They will also respond to payroll-related inquiries regarding bonuses, honorariums, and flat fees.

Human Resources Technician 3 – Pay Grade 77
Intermediate knowledge of University human resource processes and procedures to include benefits and applicable labor laws. Intermediate knowledge of computer applications and/or electronic spreadsheets.
Intermediate knowledge of Banner HR, creating reports, payroll and personnel actions. Ability to analyze and resolve routine issues. Intermediate knowledge of collective bargaining agreements.
Ability to lead, present and train other human resource coordinators.

Human Resources Technician 4 – Pay Grade 78
Advanced knowledge of University human resource processes and procedures to include benefits and applicable labor laws. Advanced knowledge of computer applications and/or electronic spreadsheets. Advanced knowledge of Banner HR, creating reports, payroll and personnel actions. Ability to analyze and resolve complex issues. Knowledge of collective bargaining agreements. Ability to lead, present and train other human resource coordinators.

To thrive in this role, you’ll need a solid background in payroll, accounting, and human resource systems, along with a strong working knowledge of BOR Policies and UA Regulations. We’re looking for someone who communicates clearly, solves problems creatively, and brings precision to every task—from data entry to policy interpretation. You should be comfortable juggling deadlines, adapting to change, and working independently with minimal supervision. Strong computer skills, sound judgment, and an unwavering commitment to confidentiality are essential. If you’re someone who enjoys being the go-to person for all things HR, thrives in a fast-paced environment, and brings a positive, professional attitude to every interaction, we’d love to have you on our team.

Human Resources Technician 3 – Pay Grade 77
Minimum 1 year of progressive experience in human resource-related activities. Specifically automated financial and personnel systems.

Human Resources Technician 4 – Pay Grade 78
Minimum 2 years of progressive experience in human resource-related activities. Specifically automated financial and personnel systems.

Minimum Qualifications:

Human Resources Technician 3 – Pay Grade 77
One year of college coursework in human resources, and two years of technical human resources experience, or an equivalent combination of training and experience.

Human Resources Technician 4 – Pay Grade 78
Two years college coursework in human resources, and three years of technical human resources experience, or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska campus in Fairbanks. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77 or 78, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed. 

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Ashley Lindsoe, Signers' Business Office Human Resources Manager, at aclindsoe@alaska.edu or 907-474-5664.

This is a term-funded position reviewed annually for contract renewal at the University's discretion.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.