Program Coordinator - Alaska Climate Adaptation Science Center

The Alaska Climate Adaptation Science Center (AK CASC) is seeking a motivated and detail-oriented Program Coordinator to support our mission of advancing climate adaptation research and partnerships across Alaska. In this dynamic role, you will manage and track research projects, coordinate communications across a diverse network of scientists and partners, and contribute to reporting and outreach that connects science with society.

As Program Coordinator, you will oversee research program reporting processes, maintain organized records of project activities and outcomes, and support leadership with federal and congressional relations. You will also serve as a hub for internal communication—maintaining research databases, scheduling and facilitating meetings and workshops, onboarding new staff and affiliates, and strengthening team collaboration. In addition, you will assist with writing and publishing research findings for multiple audiences, contributing to branding, outreach, and events that elevate the visibility and impact of AK CASC science.

The ideal candidate brings strong organizational and communication skills, experience managing complex data and reporting systems, and the ability to build positive working relationships in a collaborative, interdisciplinary environment. This position is well-suited for someone who enjoys both detailed program management and big-picture coordination, and who is excited to play a key role in supporting climate adaptation research that makes a difference for Alaska’s communities and ecosystems.

To thrive in this role, the Program Coordinator should bring experience in research program administration, including tracking progress, evaluating outcomes, and meeting reporting requirements. Strong organizational skills are needed to manage digital records, research databases, and reporting processes. Just as important are strong communication and collaboration skills to work effectively with researchers, staff, and partners in both in-person and virtual settings. The role also involves designing simple systems and procedures to improve team operations, supporting onboarding, and contributing to reports and communications for diverse audiences, including federal partners. Success in this position will require adaptability, attention to detail, and the ability to balance multiple priorities in a fast-moving research environment.

Minimum Qualifications:

Bachelor’s degree and six months experience in a field relevant to the research (e.g. science, math, business), or an equivalent combination of training and experience. A valid Alaska driver's license and clean driving record in compliance with UA Safe Driving criteria.

Position Details:

This position is located on the UAF campus in Fairbanks, and flexible on-site/hybrid work arrangements may be considered. This is a full-time, term-funded, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applicant Instructions:

To apply, submit the following: 1) CV, 2) 1-2 page cover letter, and 3) contact information for three (3) professional references with your application. 

Review Date:

The position is open until filled with the initial review of applications taking place on September 29, 2025. To ensure full consideration please apply by 11:55pm. Alaska Daylight Time on September 28, 2025. 

📃To view the full list of job responsibilities, please click HERE.

This recruitment is open to internal applicants or those otherwise eligible to apply.

☎️If you have any questions regarding this position, please contact Delia Lopez-Ketzler, IARC's HR Coordinator, at dketzler@alaska.edu or 907-474-1960.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.