Photo Office Assistant

Love photography, organization, and being at the center of campus events? Join the University of Alaska Fairbanks as our Photography Operations Coordinator, where you'll help keep the university's visual storytelling running smoothly. This position combines event coordination, photography support, digital asset management, and departmental operations to ensure high-quality photography services are delivered across the university.

You'll coordinate photography requests for executive leadership, campus events, marketing initiatives, and institutional communications while managing scheduling, digital image workflows, and operational processes. Working closely with photographers, university leadership, faculty, staff, and external partners, you'll play an important role in capturing and preserving the stories that showcase the UAF community.

If you're highly organized, enjoy managing multiple priorities, have an eye for detail, and thrive in a collaborative, fast-paced environment, we'd love to hear from you.

•Experience coordinating multiple projects, schedules, and operational workflows while effectively prioritizing competing deadlines.
•Knowledge of administrative operations, project coordination, and digital asset management principles.
•Strong organizational skills with exceptional attention to detail and the ability to maintain accurate records, metadata, and file management systems.
•The ability to exercise sound judgment, work independently, and identify opportunities to improve workflows and operational efficiency.
•Excellent written and verbal communication skills with the ability to build positive working relationships with university leadership, faculty, staff, students, vendors, and external partners.
•Experience coordinating event logistics, photography support, or other operational activities in a fast-paced environment.
•The ability to appropriately handle confidential or sensitive information with professionalism and discretion.
•Proficiency with Microsoft Office and the ability to quickly learn new software and technology.
•Experience with DSLR or mirrorless camera systems and photography software such as Lightroom, Photoshop, Photo Mechanic, or similar applications is preferred.
•Experience managing digital asset libraries, metadata, archival systems, or supporting communications, marketing, media, or university operations is preferred.
•The ability to lift and carry photography equipment weighing up to 50 pounds and work occasional evenings or weekends to support university events.

Minimum Qualifications:

Associate's degree in business, communications, marketing, photography, media, or a related field and two years of progressively responsible experience in administrative operations, event coordination, communications, photography support, or project coordination; or an equivalent combination of training and experience.

Position Details:

This is an in-office, part-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Application review will begin on August 15, 2026. Applications received by this date will receive priority consideration; however, the recruitment will remain open until filled.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Bridget Thimsen, Sighers' Business Office HR Coordinator at bmthimsen@alaska.edu

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.