Facilities Services - Transportation Coordinator

Do you enjoy keeping operations organized, solving problems, and making sure people have the vehicles and equipment they need to get the job done? UAF Facilities Services is looking for a highly organized and service-minded professional to help manage our Vehicle and Equipment Pool and keep transportation operations running smoothly across campus.

In this role, you’ll coordinate the day-to-day operations of UAF’s vehicle and equipment fleet, including scheduling rentals and drivers, tracking preventative maintenance and repairs, managing long-term leases, monitoring vehicle availability, and helping departments find the right transportation solutions for their needs. You’ll work closely with departments across the university, coordinate with repair shops and insurance representatives when needed, maintain fleet and work-order records, assist with billing and budgeting, and help plan for future vehicle and equipment needs.

You’ll also supervise and support student employees, coordinate shuttle services, prepare vehicles for rental, and make sure vehicles are safe, clean, equipped, and ready to go. During UAF’s busiest seasons, you’ll play an important role in balancing competing needs and making sure our fleet is being used efficiently and effectively.

If you’re someone who can juggle multiple priorities, enjoys working with people, and takes pride in keeping a busy operation organized and moving forward, we’d love to have you join the Facilities Services team!

To thrive in this role, you’ll need strong organizational, communication, and customer service skills, along with excellent attention to detail and the ability to manage multiple priorities in a changing work environment. You should be comfortable working independently, making sound decisions, evaluating exception requests, and recommending improvements to processes and operations.

Successful candidates will bring general knowledge of vehicles and equipment, including capabilities, maintenance and repair needs, purchasing, and fleet management concepts such as life-cycle costing. Familiarity with the Alaska road system, federal and state motor carrier regulations, OSHA requirements, and hazardous materials handling is also important. Experience interpreting and applying contracts and collective bargaining agreements is beneficial.

Strong computer skills are essential, including proficiency with Microsoft Office and the ability to develop and maintain spreadsheets, reports, and databases used for budgeting, maintenance tracking, rate development, and fleet operations. This position also works extensively with work-order management and fleet reservation software.

The ability to effectively supervise and support employees, including student workers, is important for success in this role.

A high school diploma or equivalent and three years of progressively responsible office or administrative experience, or an equivalent combination of training and experience, is required.

Minimum Qualifications:

High School graduation and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience.

Must have and maintain a valid driver's license.

Position Details:

This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Facilities Services HR Office at UAF-FSHR@alaska.edu.

This position is part of a bargaining unit represented by the Coalition of Alaska University Staff for Equity (CAUSE)-UAW.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.