Executive Assistant to the Director

Executive Assistant to the Director

  • 528711
  • Fairbanks, Alaska, United States
  • On Campus
  • Staff Full-time
  • Grade 79
  • UAF Institute of Arctic Biology

The Institute of Arctic Biology (IAB) is looking for a dynamic, organized, and proactive individual to serve as Executive Assistant to the Director and help manage IAB’s administrative office.  You will join a team of professionals committed to creating a welcoming and collegial environment that supports IAB’s research mission. 

The Executive Assistant provides essential functions in supporting IAB’s mission, including coordination and communication with researchers, the public, and the University of Alaska administration; providing essential administrative functions and support for IAB scientists, researchers, staff, and graduate students; assisting with navigating the university faculty review and reporting processes; organizing and publicizing events, and overseeing the website.  You will represent the Institute, work closely with the IAB Director and Executive Officer as a member of the Executive Team, and collaborate with other research units across UAF.  

At IAB, we value a culture of inclusion that leverages the research, educational, and institutional benefits of diversity and engages all individuals to help each other thrive. Our strength and success as a research institute and university are built on the foundation of a wide range of perspectives and experiences.

To thrive in this role, you must be a team player with excellent interpersonal and communication skills, both oral and written.  Attention to detail and the ability to see tasks through to a timely completion is essential.  You should be proficient with a variety of standard office computer software and be able to come up to speed quickly and assist others when learning new systems.  The ability to navigate complex situations, lead work teams, and make responsible decisions in support of IAB is vital.  If you are interested in helping IAB build a deeper understanding of life in the Arctic and respond to society's needs through actionable science, we encourage you to apply.

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience as an administrative assistant or office manager, or an equivalent combination of training and experience.

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks. This is a full-time, exempt staff position complete with both a competitive salary and a full employee benefits package.  Flexible work arrangements may be considered.  UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage.  New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Please submit your resume, cover letter, and the names of three (3) professional references.  To ensure full consideration submit your application by Tuesday, July 23, 2024 by 11:55 p.m.  Search and selection procedures will be closed when a qualified candidates has been identified.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.


*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Ruth Dinardi, IAB HR Manager, at rsdinardirosado@alaska.edu or 907 474 6466.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.