Events Manager - Esports Student Assistant

Alaska Esports is UAF’s competitive collegiate esports program; seven teams, three varsity, and a community built around the idea that this program should feel like home. We run campus tournaments, public gaming events, and live broadcasts out of the Wood Center.
The Events Coordinator owns the physical experience of every event this program runs; from concept to cleanup. You plan it, lead it, debrief it, and make it better next time. This is not a support position. All other staff support you during events. You make the calls on-site.

WHAT YOU’LL DO:
• Plan and manage program events from concept through debrief, including campus tournaments, open play nights, and public gaming events.
• Own the Asana events project: build task templates, assign work, track deadlines.
• Maintain the public master schedule for all on-campus program activities.
• Lead on-site event execution; all other staff report to you during events.
• Manage space logistics: room setup, decoration, and console cart management.
• Track attendance at every event and maintain the attendance log in Google Sheets.
• Write a structured debrief after each event: what worked, what didn’t, what changes.
• Build and maintain relationships with campus departments to drive co-programming opportunities.
• Manage the discretionary event spending pot and make final calls on how those funds are used.

What success looks like in your first semester:
• You’ve run at least 8 program events from concept through debrief.
• You’ve built working relationships with at least 3 campus departments outside the Center for Student Engagement.
• You’ve produced an event debrief log that the next coordinator could actually learn from.
• You can run an event without the program coordinator being in the room.

Weekly time breakdown:
Hours flex by week. Event weeks shift toward execution; non-event weeks shift toward planning.
The averages below are across the semester, not fixed weekly buckets.
• Event planning, Asana project management, and calendar: 7 hrs
• Campus outreach and department collaboration: 4 hrs
• Event execution and on-site management: 4 hrs
• Attendance tracking and event debrief documentation: 2 hrs
• Weekly debrief and lessons learned: 1 hr
• Weekly all-staff meeting: 2 hrs

SHARED STAFF EXPECTATIONS:
These apply to every staff member on the team:
• Attend weekly tactical meetings, monthly all-program meetings, and end-of-semester reviews.
• Complete weekly one-on-one check-ins with the coordinator.
• Keep documentation, trackers, and Asana tasks current, without reminders.
• Support program continuity: you are responsible for making sure whoever comes after you can do your job.

WHO WE’RE LOOKING FOR
No esports background required. We do require:
• Comfortable being the most-prepared person in the room when an event starts.
• Able to hold a deadline that other people are depending on.
• Willing to write down what went wrong without making excuses.
• Clear, professional communication with campus partners and the public.
• Comfort taking ownership and making decisions without constant direction.
• Availability for evenings and weekends throughout the academic year.
NOTE: Events happen evenings and weekends. This is not flexible. If your schedule cannot
consistently accommodate that, this is not the right fit.

Bonus not required, but valued:
• Naturally outgoing and personable
• Event planning or production experience
• Familiarity with project management tools (Asana, Notion, etc.)
• Background in esports or gaming communities
• Live event or broadcasting experience

Minimum Qualifications:

Applicant must be enrolled as a UA student taking a minimum of 6 credits per semester with a minimum GPA of 2.0 or a newly enrolled student. Applicant will need to be available for the full academic year (Fall through Spring).

Position Details:

This position is located on the University of Alaska campus in Fairbanks.

This is a Student Assistant 2 Position, minimum starting pay is $16.00 per hour. This recruitment is open to undergraduate students only.

This is a pooled position and applications are reviewed as needed. Submission of an application does not guarantee review or a job offer.

☎️If you have any questions regarding this position, please contact Kellsey Huizenga, Signers' Business Office HR Coordinator, at  kehuizenga@alaska.edu or 907-474-5365.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.