Director of Administrative Services

“Opportunities start here” is more than a slogan at the University of Alaska Anchorage (UAA) Matanuska-Susitna College (Mat-Su College); it is our mission. Our aim is to transform student aspirations into realities.

Mat-Su College, an extended campus of UAA, is seeking a qualified individual for the position of Director of Administrative Services.

The Administrative Services department provides guidance for the college regarding all aspects of financial management. The department has responsibilities associated with budgeting and accounting, including grant and contract management, accounts receivable, procurement, accounts payable, travel, asset management, timesheet processing, human resources, and reconciliation (purchases, deposits, general ledger, and scholarship funds). The department also provides guidance on current laws and regulations and university policy regarding fiscal matters.

This position reports to the College Director and is responsible for the effective administration of all services and departmental matters for Administrative Services. The Director of Administrative Services provides strategic leadership within Administrative Services and supervises all personnel and functions within the department. This position works closely with administrative leadership to ensure Mat-Su College remains fiscally responsible. This position also fulfills compliance related tasks.

As a member of Mat-Su College’s executive team, this position participates in setting direction and advocating for Matanuska-Susitna College, promoting the college as an active participant in the area's economic development and a principal contributor in the quality of life in the community. The Director of Administrative Services also serves in an advisory capacity for budgetary and all fiscal matters to the College Director and all college departments.

To thrive in this role, the individual will possess knowledge of industry standards for a variety of financial management and accounting areas. The ability to advocate, communicate, lead, and mediate effectively with others is essential. The ideal candidate will exhibit expert planning and budgeting skills and possess the ability to analyze complex information. The ability to manage projects and develop, forecast, maintain, and report on budgets, is essential. Furthermore, a demonstrated commitment to the community campus mission within a wider university system, knowledge of and ability to implement university policies, procedures, and processes, as well as rules, regulations and laws relating to financial and accounting practices, is helpful for this position. Knowledge of contract administration and granting processes is also helpful.

Minimum Qualifications:

Bachelor’s degree in relevant field and six years progressively responsible experience including supervisory duties, or an equivalent combination of training and experience. Advanced degree preferred. Six years progressively responsible fiscal management experience, including supervisory experience, preferably in government / non-profit fund accounting.

Position Details:

This position is located on the Matanuska Susitna campus in Palmer, Alaska. This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 82, based on education and experience.

*A short presentation delivered to the campus body followed by a Q&A session will be part of the final interview process.

Applications will be reviewed on a rolling basis until a successful candidate is identified. 

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact HR Coordinator, Micah Horning at mjhorning2@alaska.edu.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.