Assistant to the Dean - College of Fisheries and Ocean Sciences

The College of Fisheries and Ocean Sciences (CFOS) at the University of Alaska Fairbanks (UAF) is seeking an experienced and dedicated Administrative Assistant to support the Dean’s Office. This position plays a key role in ensuring efficient business operations and high-quality faculty and administrative services. Applicants who are detail-oriented, collaborative, and committed to providing exceptional administrative support are encouraged to apply.

To thrive in this role, candidates must demonstrate the ability to establish and maintain effective working relationships with individuals and groups, and to work independently as well as collaboratively within a team environment. The successful candidate will communicate effectively, both orally and in writing, and exercise sound judgment, and possess understanding of organizational structure. Experience supporting upper-level leadership is a plus, along with the ability to handle confidential information with professionalism.

This position requires the ability to comprehend and interpret written materials and apply applicable policies, rules, and regulations, including the UNAC Collective Bargaining Agreement and UA Board of Regents policies. Strong organizational, interpersonal, and time-management skills are essential. The successful candidate will be able to prepare technically and grammatically accurate correspondence and demonstrate proficiency with Google Workspace (Calendar, Drive, Docs, and Groups), Zoom, and relational databases to efficiently schedule, coordinate, and communicate with leadership, faculty, staff and students.

Minimum Qualifications
An Associate’s degree and two years of progressively responsible experience related to the program specialty, or an equivalent combination of education and experience. A valid driver's license and clean driving record in compliance with UA Safe Driving Criteria is required.

Position Details
This full-time, non-exempt staff position is physically located on the UAF Troth Yeddha’ Campus in Fairbanks. The position offers a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Please submit a resume, cover letter, and the names with contact information of three (3) professional references.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Laura Frisone, College of Fisheries and Ocean Sciences HR Coordinator, at uaf-cfos-hr@alaska.edu or (907) 474-7383.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.