Fiscal Grants Coordinator

The International Arctic Research Center (IARC), University of Alaska Fairbanks, invites you to apply for the Fiscal Grants Coordinator position, an essential role for our dynamic business team. We are looking for a great fit to join our growing business support team in developing streamlined business processes to support top scientists and researchers in managing their large grant portfolios. In this role, you will work closely with the researchers, graduate students, and staff, communicate with a diverse group of people, and collaboratively work with a fun and supportive business team. If you are interested in a position that works in the fiscal-grant management field and want to be a part of making that difference in the world by supporting IARC’s top scientists and researchers, then this is a great job for you!

To Thrive in this role as a Fiscal Grants Coordinator you must possess:
Knowledge of methods of organization, research, and analysis, knowledge of computer information systems and applicable software and databases. Ability to comprehend written material and interpret and apply policies, rules, regulations and to establish and maintain effective working relationships with individuals and groups and to work successfully as a member of a team. Ability to communicate effectively, both orally and in writing, and to organize and present facts and opinions and to exercise good judgement in analyzing situations and making decisions. Ability to lead or supervise staff or work teams, including planning and organizing work, and scheduling, training and directing and reviewing work of others as well as analyzing complex situations and make responsible decisions.
Working knowledge of UA systems, procedures, practices, and State of Alaska and Federal regulations relating to federal and state major programs. Proficient knowledge of interfacing software, including knowledge of reports and querying of data.

Minimum Qualifications:

Bachelor's degree in business or three (3) years college coursework and three years progressively more responsible experience related to the program specialty, or an equivalent combination of training and experience.

ERP systems and/or technology-driven skillset and/or working knowledge of UA systems, procedures, practices.

Knowledge of grant management or relatable experience.

Position Details:

This position is located on the University of Fairbanks Alaska Troth Yeddha' campus in Fairbanks, and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations. This is a full-time, regular, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Application Instructions: 

The initial review of applications will begin on Monday, May 6th, 2024. For full consideration please submit your application before the initial review date. Apply by Sunday, May 5th, 2024 by 11:55 pm. The position will remain open until successfully filled. 

Please provide three professional references with email(s) and phone number. 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Delia Lopez-Ketzler, International Arctic Research Center (IARC) HR Coordinator and Personnel Specialist, at dketzler@alaska.edu or 907-474-1960.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.