Executive Assistant to Director

Executive Assistant to Director

  • 527702
  • Fairbanks, Alaska, United States
  • On Campus
  • Staff Full-time
  • Grade 79
  • UAF Intl Arctic Research Center

At IARC, we value a culture of inclusion that leverages the research, educational and institutional benefits of diversity, and engages all individuals to help each thrive. Our strength and success as a research institute and university are built on the foundation of a wide range of perspectives and experiences. IARC is committed to diversity, equity and inclusion, follow this link to IARC's DEI statement https://uaf-iarc.org/about-iarc/. 

The International Arctic Research Center (IARC) at the University of Alaska Fairbanks (UAF) is seeking an Executive Assistant to the Director. IARC is recognized internationally as a center of excellence and innovation for Arctic research and rapid environmental change. The Executive Assistant is responsible for key functions in the Director’s office, to include, coordination and communication with a diverse group of experts, the public, and the University of Alaska administration; provide essential administrative functions and support for IARC scientists, researchers, and staff; assist with navigating the university faculty review and reporting processes. The Executive Assistant will represent the center, work closely with the IARC Director and Executive Officer as a member of the Executive Team, and collaborate with other research units across UAF.

-Knowledge of methods of organization, research, and analysis.
-Ability to comprehend written material and interpret and apply policies, rules, and regulations.
-Ability to establish and maintain effective working relationships with individuals and groups and to work successfully as a member of a team.
-Ability to communicate effectively, both orally and in writing, and to organize and present facts and opinions.
-Ability to exercise good judgment in analyzing situations and making decisions.
-Knowledge of applicable federal, state, and institutional laws, rules, and UA BOR regulations relating to the administration of an international research center.
-Ability to interpret and apply complex policies, rules, and regulations, including UNAC bargaining agreement.
-Ability to analyze complex situations and make responsible decisions.
-Demonstrated knowledge and experience assisting upper-level positions.
-Demonstrated experience of working successfully with and being sensitive to diverse nationalities.

Minimum Qualifications:

Associate degree and two (2) years of increasingly responsible experience as an Assistant to an upper-level administrator in a university, agency, or private sector setting or an equivalent combination of training and demonstrated experience. 

Experience, or training, of administrative duties; work history in a support role for an executive level position; serving as a liaison with the organization, internal and external units; evidence of strong public relations/communication skills.  

Demonstration of working knowledge of coordinating events, meetings, and managing multiple schedules and calendars; task-oriented and organizational skills.

Demonstrated knowledge and/or experience in managing building and safety services, i.e., building access (key cards), emergency and safety plans, evacuation and other safety-related training coordination.

Applicant Instructions:

Please attach your resume, cover letter, and the names and contact information (email and phone number) for three (3) professional references with your application. 

Position Details:

This position is located on the UAF campus in Fairbanks, and will entail in office, on-site work. This is a full-time, exempt staff regular position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Review Date:

*Applications will be reviewed on a rolling basis until a successful candidate is identified.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Delia Lopez-Ketzler, HR Coordinator, at dketzler@alaska.edu or 907-474-1960.

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