Assistant to the Director

Assistant to the Director

  • 528421
  • Fairbanks, Alaska, United States
  • On Campus
  • Staff Full-time
  • Grade 79
  • UAF Institute of Agr Nat Res & Ext

The University of Alaska Fairbanks Institute of Agriculture, Natural Resources and Extension (IANRE) serves Alaskans across the state by supporting research in agriculture and natural resources and extending the outcomes of that research to Alaska’s diverse communities. This position will provide essential support to IANRE’s Director and core leadership through faculty services coordination, facilities administration and collaboration with UAF administration. IANRE has offices across the state of Alaska, and this position is integral in supporting IANRE core leadership in meeting the needs of the faculty and staff in their work to improve the lives of Alaskans.

Day-to-day activities include:

  • Provide administrative support to core IANRE leadership including, but not limited to, word processing, correspondence, document routing, reimbursement requests, journal entries and accounts receivable.
  • Schedule Institute meetings (all institute, program leads, etc.) for faculty and staff around the state using Zoom or other video conferencing software.
  • Distribute meeting agendas and minutes, and ensure recordings are posted on internal website for access.
  • Act as lead receptionist in the State Office Building.
  • Maintain and manage the IANRE Director and Associate Director’s calendars using Google calendar.
  • Act as a liaison between the director and the associate director to ensure IANRE is represented in campus functions and administrative meetings.
  • Make travel arrangements for core IANRE leadership and assist with expense reports.
  • Plan and assist with special events as needed.
  • Manage State Office supply budget. Monitor and order office supplies for State Office Building. Ensure shared office resources such as copiers, shredders and other office supplies are in working order.

This position acts as the lead administrative assistant for core leadership at UAF’s Institute of Agriculture, Natural Resources and Extension. The successful candidate will act as the assistant to the director of the institute and as the lead faculty services coordinator. The Institute currently supports over 80 faculty and staff who work in offices across the state. This position requires full-time, in-person work at the state office in Fairbanks.

Successful candidates will have the ability to work in a fast-paced environment and adjust to changing priorities and activities. Must possess excellent organizational and communication skills. Attention to detail, time management and the ability to prioritize tasks are essential qualities for this position. Must be willing to interact with professionalism and tact while communicating priorities to IANRE core leadership team. A strong background in academic environments, knowledge of university policies and procedures, as well as proficiency in office software and technology are beneficial.

Minimum Qualifications:

Bachelor’s degree in related field and two years relevant experience, or an equivalent combination of training and experience. Master’s degree preferred. A valid driver's license and clean driving record in compliance with UA Safe Driving Criteria.

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks, Alaska. This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. 

 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Kenna Metivier, SBO Assistant HR Manager at kjmetivier@alaska.edu or 907-474-1847

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.

Apply Now

Refer someone to this job

Not You?

Thank you