Administrative Assistant

The College of Liberal Arts is seeking an Administrative Assistant to oversee the day-to-day operations of our academic departments. Become part of the administrative team for the College of Liberal Arts where we value collaboration and mutual support. The position is crucial in providing administrative in-person support to our growing college. In this position, you will work closely with the CLA leadership team and our academic departments and programs to ensure the academic success of students across the UAF campus. If you are interested in joining our team and working in a fun, dynamic, and supportive atmosphere we encourage you to apply! We strive for excellence and aim to provide a space that is positive, supportive, inclusive, and respectful to all those we serve.

In this role, you will provide administrative support to different academic departments as needed. The role requires a strong focus on technological skills, organization, communication, and great attention to detail. Tasks include but are not limited to the administrative management of day-to-day operations for the academic department assigned. In this role, you will serve as a key contact point for students and faculty, coordinating departmental activities, managing department calendars, scheduling meetings, submitting the course schedule, tracking student enrollment data, handling course approvals, as well overseeing the department budget and purchasing for the department. The position is crucial in providing administrative in-person support to our growing college. In this position, you will work closely with the CLA leadership team and our academic departments and programs to ensure the academic success of students across the UAF campus.

We are seeking a proactive professional with knowledge of and proficiency in the following programs Gmail (email and calendar), Word, Excel, Google Docs, Google Sheets, DocuSign, and Zoom. The ideal candidate will be a customer service-oriented individual with superior organizational, time management, and interpersonal communication skills. Furthermore, the ideal candidate places a high value on teamwork, process efficiency, and delivering outstanding customer service. Including exceptional attention to detail, and ensuring accuracy in all administrative tasks. They are adept at problem-solving, swiftly addressing challenges as they arise, and are known for their ability to quickly learn and adapt to new procedures and technologies.

Minimum Qualifications:

High School graduation and two years of office/administrative experience, or an equivalent combination of training and experience.  Knowledge of and proficiency in the following programs Gmail (email and calendar), Word, Excel, Google Docs, Google Sheets, DocuSign, and Zoom.

Position Details:

This position is on-site on the Troth Yeddha campus in Fairbanks. This is a 9-month (August-May), term-funded, full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 76, based on education and experience.

To ensure consideration, please submit the following documents as part of your application packet. 

1.       Cover Letter addressing skills relevant to the position and proficiency in Gmail (email and calendar),  Microsoft Word / Excel, Google Docs, Google Sheets, DocuSign, and Zoom.

2.       Curriculum Vitae / Resume

3.       Names of three professional references with phone and email contact information

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is term-funded and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Miriam Stelges, CLA HR Coordinator, at uaf-cla-hr@alaska.edu or (907) 474-7231.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business

Clery Act:

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.