UPD Administrative Office Manager

The University Anchorage Police Department is looking for an Administrative Office Manager. The Manager reports to the Chief of Police. In this role, you will lead the Federal and State Crime reporting and records management processes within the Police Department. 

The UAA community has identified four core competencies at the heart of quality at UAA. These qualities are core to everything we do:

• Effective Communication - The knowledge and skills necessary to engage in effective communication in diverse contexts and formats.
• Creative and critical thinking - The knowledge and skills necessary for the critical exploration of issues, ideas, artifacts, and events in order to creatively design, evaluate, and implement a strategy to answer complex questions or achieve a desired goal.
• Intercultural Fluency - The knowledge and skills necessary to promote effective and appropriate interaction in a variety of cultural contexts, particularly in terms of the diverse populations of Alaska.
• Personal, Professional, and Community Responsibility - The knowledge and skills necessary to promote personal flourishing, professional excellence, and community engagement.

The University Police Department provides safety services for the Anchorage campus and residential halls. The Chief, sworn officers, sergeants, dispatchers, non-sworn security, civilian professional staff, and student workers show up every day to help you accomplish your educational goals in peace and safety. We are looking for an Administrative Office Manager. The Manager reports to the Chief of Police. In this role, you will lead the Federal and State Crime reporting and records management processes within the Police Department. 

To be successful in this role, it is helpful to possess the following attributes:

• Experience in higher education law enforcement / public safety
• Previous fiscal management experience
• Three years or more of work experience with an institution of Higher Education

Minimum Qualifications:

Bachelor’s degree in related field and five years relevant experience, or an equivalent combination of training and experience.

Interpersonal Skills:
Ability to establish and maintain effective working relationships with individuals and groups and to work successfully as a member of a team, but also independently. Ability to work with diverse peoples. Ability to handle stressful situations with tact and diplomacy. Ability to exhibit discretion, confidence, initiative, and flexibility. Demonstrated commitment to teamwork. Ability to work with highly confidential and sensitive information.

Oral and Written Communication Skills:
Ability to communicate effectively in writing and orally, proofread documents, and compose professional correspondence. Ability to create and deliver presentations to UAA’s diverse populations of students, staff, faculty members, external constituents, multiple departments, and community campuses.

Administrative Knowledge Skills:
Experience creating and following administrative procedures. Ability to conduct research using reference materials. Ability to understand and comprehend written material and interpret and apply policies, rules, and regulations. Ability to analyze facts and form arguments. Ability to recognize areas of non-compliance.

Organization Skills:
Ability to organize and prioritize workload in a changing environment with shifting deadlines and priorities. Ability to map out tasks associated with a project and create a timeline to perform the work. Ability to work independently with minimal supervision and produce results. Ability to utilize an online student conduct database, assorted police records systems. Ability to file records.

Computer Skills:
Ability to use MS Office Suite of software to compose correspondence, create spreadsheets, and prepare presentations (Word, Excel, PowerPoint, Access). Ability to set-up and use database and records management software programs to organize data and run reports.

Position Details:

This position is located on the University of Alaska campus in Anchorage, Alaska. This is a full-time, term-funded, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 80, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

As a condition of employment, the final candidate must submit a UAA-UPD F3 Nonsworn Applicant Personal History Statement, successfully pass a criminal background check, and obtain a FBI & Alaska Department of Public Safety CJIS Security Clearance. You must be a U.S. Citizen or U.S. National and provide this confirmation in your resume or cover letter.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Jeff Earle, University Police Department, Chief of Police at mjearle@alaska.edu.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.