Proposal Coordinator

The Signers’ Business Office (SBO) at the University of Alaska Fairbanks is an ever-growing business office that serves a variety of units on the UAF campus and across the State of Alaska. We serve 40+ units that provide student services, public service, research and instruction to the UAF campus. We strive to provide the best service to our “customers” in areas such as human resources, procurement, and budget and grant management. Our dynamic and expert team provides opportunities for growth and development within our team.

The ideal candidate should have a keen interest in grants and excellent writing skills. They should be highly motivated to excel, consistently provide outstanding service, and demonstrate strong attention to detail. Enthusiastic and collaborative, they should have a strong desire for continuous growth and learning throughout their careers, inspiring others with their commitment.

To thrive in this position, focus on strong organizational skills, attention to detail, and effective communication. Stay updated on federal, UA, UAF, OGCA, and funder guidelines, and develop thorough checklists and timelines for proposal preparation. Build collaborative relationships with researchers, sub-awardees, and internal departments, and maintain accurate documentation and files. Regularly review funding trends and opportunities, and provide clear guidance and training to investigators. Prioritize tasks, seek feedback for continuous improvement, and stay informed about best practices through workshops and training sessions.

Skills and Abilities:
Ability to self-start and make informed decisions.
Work effectively as a team leader and independently with minimal supervision.
Proficiency in analyzing complex situations and making responsible decisions.
Strong multitasking skills to manage multiple priorities simultaneously.
Ability to meet inflexible deadlines and adapt to shifting priorities in a fast-paced environment, while maintaining a high level of detail orientation, will keep you challenged and motivated.
Excellent written and verbal communication skills.
Strong problem-solving and organizational abilities.
Exceptional customer service and interpersonal communication skills.

This profile ensures the candidate is well-equipped to excel in a dynamic and demanding work environment, bringing both expertise and a proactive attitude to the role, which is integral to our team's success.

Minimum Qualifications:

Associate's degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Position Details:

This is a full-time, non-exempt staff position with a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be accepted for review on July 24, 2024, to ensure consideration, please apply by 11:55 PM, Alaska Standard Time on DAY BEFORE REVIEW DATE (7/23/24).

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Bridget Thimsen, Signers' Business Office Sr. HR Coordinator, at bmthimsen@alaska.edu.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.