Procurement Specialist - IARC

The International Arctic Research Center (IARC) is recruiting for a Procurement Specialist. Come be part of a brilliant business team supporting arctic researchers and help meet IARC’s mission!

This position requires proficiency in procurement business processes and the aptitude for meeting compliance measures, both institutionally and with federal and state grants. Must possess good analytical/problem solving skills and oral/written communication skills (spelling, grammar, composition), and have the ability to work independently and productively as a congenial team member. Must have knowledge of generally accepted accounting practices (GAAP). Experience and/or knowledge of University policy, University procedures and accounting regulations, and restricted funds (grants) is preferable.

The Procurement Specialist oversees the daily requests for purchasing of goods and services, placing orders, and maintains oversight of the purchasing details, to include the use of appropriate payment methods, institutional credit card management (ProCards), tracking of subawards and invoices applied, and reviewing transactions for proper coding for financial reporting purposes.

To thrive in this role, you will need strong organizational skills, enjoy working in a team environment, and have effective communication abilities.

Preferred knowledge, skills or abilities for this position:

BA or BS in accounting preferred or an equivalent combination of training and experience. Preferred Training-Banner Finance, Grant, Proposal, HR, Student, Purchasing, Travel & ProCard; Vista Plus; QMENU; QADHOC; Toad, and working knowledge in preparation of financial reporting, projections and analysis; working knowledge of University policy and accounting regulations, and restricted fund cost accounting standards .

Minimum Qualifications:

Associate’s degree in applied Accounting or related field relevant experience, or an equivalent combination of training and experience is acceptable and a minimum of 3-years of professional fiscal experience and/or documented procurement experience, proficiently performing progressive technical financial and/or purchasing duties and general office duties. Technical duties must cover multiple areas within the functions of A/R, A/P, and reconciliations, auditing, and fiscal tracking. 

Position Details:

This position is located on the University of Alaska Fairbanks campus in Fairbanks, and is an in-office position, some flexible work arrangements may be considered upon request and approval. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Delia Lopez-Ketzler, IARC's HR Coordinator, at dketzler@alaska.edu or 907-474-1960.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.