Office Manager/Assistant to Director

Office Manager/Assistant to Director

  • 528477
  • Anchorage, Alaska, United States
  • On Campus
  • Staff Full-time
  • Grade 79
  • UAA College of Health

The School of Nursing is seeking applications for an Officer Manager/Assistant to the Director. This position requires a dynamic, organized and focused individual to work closely with the School of Nursing faculty and staff.

As the Office Manager and Assistant to the Director of the School of Nursing you will manage the administrative office and serve as administrative assistant to the Director. You will supervise the staff and oversee the timely and efficient processing of work flow while helping to foster and maintain positive working relationships with faculty and staff.

Strong interpersonal skills, accountability, confidentiality and discretion. Problem solving skills exhibiting capable, independent judgement and initiative. Ability to work with limited supervision and function well as part of a team. Strong verifiable oral and written communication skills. Proficiency in a wide variety of computer software applications. Excellent time management and organizational skills. Attention to detail. May require occasional lifting with or without reasonable accommodation. Ability to deliver items to other departments/schools on campus. Excellent customer service skills, including a high level of phone etiquette and in-person reception skills. Excellent attendance and punctuality. Ability to perform well under pressure. Proficiency in a variety of PC software including WORD, EXCEL, ACCESS or other databases, internet navigation and research.

Preferred: Knowledge of the School of Nursing programs. Experience managing computers, distributing updates and maintenance of computers. Proficiency in Banner, OnBase, BlackBoard and UAOnline. UAA Procedure and Policy knowledge. Prior FERPA, Title IX and Red Flag training. Minimum of four years professional experience in an office, experience in higher education. Experience supervising employees.

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska Anchorage campus in Anchorage Alaska, it is not a remote position. This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

To be considered for the position, applicants must upload the following documents to their online application:
  • Cover letter highlighting qualifications that meet the specific requirements of this position
  • Resume
  • Contact information of three professional references

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Carla Hagen, Director, School of Nursing, cmhagen@alaska.edu.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.

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