Grant Programs Coordinator

Grant Programs Coordinator

  • 528529
  • Fairbanks, Alaska, United States
  • Hybrid
  • On Campus
  • Staff Full-time
  • Grade 81
  • UAF Intl Arctic Research Center

The International Arctic Research Center (IARC), University of Alaska Fairbanks, invites you to apply for the Grant Programs Coordinator position, an essential role for our dynamic business team. We are looking for a great fit to join our growing business support team in developing streamlined business processes to support top scientists and researchers in managing their large grant portfolios. In this role, you will work closely with the researchers, graduate students, and staff, communicate with a diverse group of people, and collaboratively work with a fun and supportive business team. If you are interested in a position that works in the fiscal-grant management field and want to be a part of making that difference in the world by supporting IARC’s top scientists and researchers, this is a great job for you.

The Grant Programs Coordinator will provide support to the functions of the business office, to include business process development as a primary goal for IARC's business office. The job incumbent in this position will add value in establishing and improving processes for the IARC business office and team members. This position will provide fiscal and grant management coordination for the faculty, staff, and the overall business office management team. The Grant Programs Coordinator position will report directly to IARC's Executive Officer. This position will be primarily centered on the coordination of internal functions and processes requiring knowledge/experience, with the primary responsibility for programs and project oversight rather than unit management.

This position will provide project management support as well as general administrative support, with coordination with the IARC Business Office as it relates to fiscal, procurement, and human resources functions and contribute to the maximization of efficiencies and identification of areas of further development and continuous improvement. This position will be administratively essential to IARC and it will provide support to faculty, staff, and affiliates in meeting our mission, vision and continuous growth.

Demonstrated experience as a project manager and lead in development of processes and knowledge of methods of organization, research, and analysis and computer information systems and applicable software and databases. The job incumbent must comprehend written material and interpret and apply policies, rules, regulations. Contribute to stablish and maintain effective working relationships with individuals and groups and to work successfully as a member of a team and communicate effectively, both orally and in writing, and to organize and present facts and opinions. Exercise good judgment in analyzing situations and making decisions and possess the ability to lead work teams, including planning and organizing work, and scheduling, training and directing and reviewing work of others and analyze complex* situations and make responsible decisions.

Minimum Qualifications:

Bachelor's degree in business or Master’s Degree in business or related field. Or three years college coursework and three years of progressively more responsible experience related to the program specialty, or an acceptable equivalent combination of training and experience.

-Working knowledge of UA systems, procedures, practices, as well as, State of Alaska and Federal regulations relating to federal and state major programs. Proficient knowledge of interfacing software, including knowledge of reports and querying of data.

Position Details:

This position is located on the University of Alaska Fairbanks campus in Fairbanks, and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations and the work available. This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 81, based on education and experience.

Applications will be reviewed on a rolling basis.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Delia Lopez-Ketzler, International Arctic Research Center (IARC), HR Coordinator, at dketzler@alaska.edu or 907-474-1960.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.

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