Faculty Support Specialist

The College of Business and Public Policy (CBPP) at UAA is seeking an energetic, positive, and detail-oriented individual as a full-time Faculty Support Specialist. This position provides administrative support to the faculty of the CBPP. Assist with and implement day to day academic policy and general office management which includes document tracking and maintenance of electronic files.

To thrive in this role the candidate must have the following:

Proficient in Microsoft Office Suite Previous information data experience
Ability to exercise judgment and initiative in determining office needs.
Ability to multi-task and prioritize projects.
Ability to work independently and remain flexible and adapt to changing priorities with promptness, efficiency and ease
Knowledge and expertise in the use of office productivity software, i.e. Word, Excel, PowerPoint and other database applications, etc.
Ability to establish and maintain files and record keeping systems.
Ability to meet and greet the public with tact and diplomacy.
Ability to offer excellent customer care.
Demonstrated exceptional oral, written, and interpersonal communication skills.
Demonstrated excellent written and verbal communication and time management skills
Demonstrated problem-solving and critical thinking skills
Ability to prioritize, stay self-motivated and show attention to detail

Must have professional experience coordinating & collaborating. Proven ability to work independently in a position requiring a high degree of initiative. Proven ability to create positive partnerships and collaborate within a team. Professional experience in an administrate higher education position. One year of relevant experience in coordinating, creating, and leading projects. Experience in program event coordination, and digital media. Experience in providing for the unique needs of distance learning and multicultural student.

The ability to Provide day-to-day guidance, training and direction for staff in addition to other duties. Regularly assign and review work. Fluent in assigned area of responsibility.

Minimum Qualifications:

Bachelor’s degree and four years progressively responsible experience relevant to the program specialty, or an equivalent combination of training and experience.  Professional experience in an administrative support position. One year of relevant experience in coordinating, creating, and leading projects.        

Position Details:

This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be accepted for review on May 10, 2024, to ensure consideration, please apply by 11:55 PM, Alaska Standard Time on May 9, 2024.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact April Alvarez at aalvarez4@alaska.edu.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.