Executive Assistant to the Dean

Position Overview:

The School of Arts & Sciences is searching for a customer service-oriented professional to keep us organized and moving forward on our mission. The Executive Assistant to the Dean provides critical administrative support within the School of Arts & Sciences, ensuring the efficient operation of the Dean’s office. This position serves as the primary point of contact for both internal and external constituents, requiring discretion, professionalism, and excellent customer service skills. The Executive Assistant will play a key role in managing the Dean’s calendar, handling confidential faculty affairs, and supporting the department’s academic and operational functions. Additionally, the role includes coordinating communications, maintaining records, and assisting with special projects to support the School’s overall mission. Working closely with faculty, staff, and external stakeholders, the Executive Assistant will help ensure that the Dean’s office runs smoothly, providing high-level administrative assistance to the Dean and contributing to the success of the School’s academic and operational goals.

This position is part of a dynamic, small Dean’s Office team within the UAS School of Arts & Sciences. The School of Arts & Sciences is the largest School at UAS, comprising the departments of Business & Public Administration, Humanities, Social Sciences, and Natural Sciences. Our programs take full advantage of the majesty of beautiful Southeast Alaska, which includes the famed Inside Passage—a majestic array of islands, channels, and fjords abutting coastal mountains, icefields, and glaciers. Our students have opportunities for field study and research in the Tongass National Forest, in intertidal marine environments, and on nearby icefields. Our Juneau Campus is located in Alaska’s capital city, which provides opportunities for student internships in Alaska’s legislature, tourism, and the arts.

The ideal candidate will have exceptional organizational and communication skills with a keen ability to manage multiple priorities in a fast-paced environment. Success in this role requires a high level of professionalism, discretion, and the ability to handle confidential matters with care. A strong background in administrative support, including experience with calendar management, customer service, and basic human resources processes, will be key. The candidate should also be comfortable interpreting and applying complex policies, have strong attention to detail skills, and demonstrate the ability to work independently while contributing to a collaborative team. Experience working in an academic setting including higher education or supporting senior leadership is highly valued. Experience successfully working with people of diverse cultural and ethnic backgrounds is also highly valued.

About the University of Alaska Southeast:

The University of Alaska Southeast (UAS) is located in the traditional territory of the Lingít, Haida, and Tsimshian peoples, a majestic array of islands, channels, fjords, coastal mountains, icefields, and glaciers. On our three campuses, students have opportunities for field study, research, creative production, and internships in the Tongass National Forest, in marine and freshwater environments, with local businesses, and within tribal, federal, and state governmental entities. The university is also proud to be the home of Alaska Native Studies, which includes the languages, culture, and art of the Indigenous Peoples of Southeast Alaska.

The Executive Assistant to the Dean of the School of Arts & Sciences is dedicated to fostering a safe, supportive, and open environment at the University of Alaska Southeast. We prioritize equitable access to resources and opportunities for all individuals to reach their full potential, recognizing the importance of cultural safety and belonging for present and future success.

Minimum Qualifications:

Three years of progressively responsible experience in or related to administrative operations. Bachelor's degree or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska Southeast campus in Juneau. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Initial application review will begin on Monday, February 24, 2025. However, applications will be reviewed on a rolling basis until a successful candidate is identified. 

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Julia Bovee, UAS HR Coordinator, at jabovee@alaska.edu or (907) 450-8262.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.