Executive Assistant to Nanook Technology Services Chief Information Officer

Executive Assistant to Nanook Technology Services Chief Information Officer

  • 528351
  • Fairbanks, Alaska, United States
  • On Campus
  • Staff Full-time
  • Grade 78
  • UAF Nanook Technology Services

Nanook Technology Services seeks a highly skilled, energetic and innovative executive assistant to join our team! This position will provide professional, confidential and proactive support for the Chief Information Officer, as this position will coordinate heavily with internal university and external partners on a daily basis. The successful candidate must be flexible and well organized to meet the demands of this office, utilizing excellent communication skills, including office coordination and project management skills, while bringing a positive approach to our team! If you are interested in a fast-paced work environment in the midst of evolving technology solutions for higher education, you will find this position engaging, rewarding and exciting.

This position provides administrative support to the UAF Chief Information Officer. This position will represent Nanook Technology Services (NTS) and works closely with the CIO and NTS upper management. NTS is the new name for UAF IT and user services team under the direction of the CIO. Come join the NTS team and be a part of this new updated IT structure at the University of Alaska, "enabling UAF to address university needs and provide Innovative Campus-centered solutions!"

To thrive in this role, this position requires a high level of independence and ability to juggle priorities in tight timelines. The successful applicant will need advanced professional experience in an administrative environment. You must have the ability to maintain a high degree of professionalism and diplomacy in a rapidly changing, complex, time-pressured environment. Using your excellent communication skills, both oral and written, you will be depended on to have the ability to use discretion and independent judgment in performing your major duties in working independently in an organized, efficient, and professional manner at all times. You will need to possess the ability to comprehend, interpret and apply written material such as policies and regulations, and other resource materials with the ability to meet deadlines and objectives with minimal supervision.

This position requires strong organization, prioritization, project management, and time management skills utilizing your ability to be flexible and adapt to emerging priorities and anticipate needs of the CIO. In order to accomplish the outlined tasks and priorities, you will need a working knowledge of computer information systems and applicable software and databases such as Banner, Excel, PowerPoint, Adobe Acrobat, and the ability to troubleshoot technological problems. If all of the above describes you and your work experience, we invite you to apply today!



Minimum Qualifications:

Associate's degree in a related field and two years increasingly responsible experience related to an Executive Assistant type of position. Position requires a high level of independence and ability to juggle priorities in tight timelines.

PREFERRED:
You should have four to five years of demonstrated progressive responsibility that includes higher level administrative duties, such as an Executive Assistant, or equivalent combination of training and experience. Understanding of higher education. Customer service and problem-solving experience.

Strong skills in organization, project management and advanced ability in collecting, analyzing and interpreting data.

Position Details:

This position is located on the University of Alaska campus in Fairbanks, Alaska. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on Tuesday, May 28, 2024.  To ensure consideration of your application, please apply by 11:55 pm, Alaska Standard Time, on Monday, May 27, 2024. 

 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Lee Ann Amerson, Nanook Technology Services HR Coordinator, at lamerson@alaska.edu or (907) 474-6664.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.

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