Classroom and Special Course Scheduling Coordinator

Come join UAS! We are seeking a dedicated and organized individual to join our team as a Classroom and Special Course Scheduling Coordinator. This role is crucial in ensuring the efficient use of classroom space and the smooth scheduling of special courses and events. This position also works in a collaborative team environment, and requires excellent written and verbal communication skills.

In addition to academic special course scheduling, this position is responsible for managing classroom schedules and providing consultation to internal and external parties requesting space for on-campus gatherings. The scheduling coordinator serves as lead contact for designated UAS facility schedulers, and is UAS’ lead administrator for the Astra scheduling system.

In the summer, you’ll serve as the main point of contact for summer classroom and pavilion reservations and work with UAS Guest Services to create and manage the summer camp/conferencing schedule. The scheduling coordinator will also facilitate reassignment of classes, maintain the room scheduling web page on the UAS website, educate faculty, staff, students, and external agencies regarding UAS classroom rental rules and fee charges, and assist the Associate Registrar with ongoing academic schedule review.

To thrive in this role, you must have the ability to think critically, problem solve, identify solutions, and use independent judgment. Experience working in a post-secondary educational environment or equivalent customer service environment where rules and regulations are applied to individual customers is a plus. You must be able to interpret and enforce academic policies and procedures and research the available knowledge base made of a variety of reference materials. Having experience with computer and database word processing, spreadsheets, research methods, data retrieval, and content management will be helpful for you to succeed in this role.

The Registrar's Office serves as a first stop for many UAS students and community members, providing a wide range of services from classroom rentals to graduation processing. As a Registrar’s Office employee, primary responsibilities include: maintaining accurate records, facilitating some registration processes, providing information and assistance regarding course schedules, and ensuring compliance with academic and event policies and regulations.

The UAS campus is a welcoming environment for employees. Along with a commitment to a successful work-life balance, UAS offers tuition waivers for qualified employees, their spouses and dependents, and various membership options for the UAS Recreation Center.

Minimum Qualifications:

Bachelor’s degree in a related field and two years relevant experience, or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska Southeast campus in Juneau, and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Applications will be accepted for review on September 30, 2024, to ensure consideration, please apply by 11:55 PM, Alaska Standard Time on DAY BEFORE REVIEW DATE September 29, 2024.

Located in the ancestral homeland of the Tlingit, Haida, and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Mae Delcastillo, Enrollment Management & Student Affairs, HR Coordinator, at uas.emsa@alaska.edu or 907-796-6335.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.