Chemistry Office Manager

The Chemistry Department at the UAF College of Natural Science and Mathematics is looking for a motivated, self starter to be our Office Manager, to provide exceptional customer service, administrative support and coordination to our faculty, staff, students and visitors.

This role provides administrative support to the faculty and other professional staff in the department. Duties include a variety of administrative tasks such as handling inquiries and office correspondence, coordination of department activities, managing the department calendar, submitting course schedules, coordinating graduate student applications and acceptance, purchasing office supplies, requesting student hiring.
If you possess exceptional organizational and customer service skills and enjoy working with students and faculty, this role may be a good fit for you.

To thrive in this role, candidates need to be self-motivated, able to provide superior customer service and have skills in organization, time management, and software generally used in an office environment (Microsoft office and Google Suite/Workspace). You should value team-work and strive to deliver services efficiently and accurately and be adept at problem solving in a diverse. You must be able to respond to issues concerning a diverse group of people. The ideal candidate will be able to quickly learn and adapt to new procedures and technologies.

Minimum Qualifications:

High School graduation and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience. Work experience should include at least one to three years experience implementing support functions, customer service techniques and good interpersonal and communication skills is preferred.

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks, AK. This is a full-time, 11 months/year, FLSA non-exempt benefited staff position complete with a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, paid holidays, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be UA staff salary schedule, Grade 77, based on education and experience.

This position is open until filled and applications will be reviewed on a weekly basis. 

Required documentation:
-Cover Letter
-Resume
-Please make sure the 3 references listed on the application are professional, work related, preferably current and/or former supervisors.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Sheri Hall, CNSM HR Manager, at sahall5@alaska.edu or (907) 474-6714.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.