Business Office and Operations Specialist

The University Fire Department (UFD) is looking for a warm, energetic, and highly invested Office Manager to assist with all facets of Fire Department management and operations.

We are seeking a key team player, an Office Manager, who through their day-to-day work and interactions with the staff, students, and others, will positively impact UFD's daily operations while being reliable, resourceful and supportive.

Are you ready to join our team and make an impact and support our UFD purpose: "We improve the lives of others through service to our communities, our students and our families." If this is you, please apply today! We are waiting for you!

The University Fire Department (UFD) provides professional fire protection and ambulance services to the University Fire Service Areas (Fairbanks North Star Borough) and the University of Alaska Fairbanks (UAF) campus with a combination of full-time student employees and career staff officers. Accordingly, the employee in this position will need to be familiar with not only typical fire department activities, but also Fairbanks North Star Borough (FNSB) functions and the UAF academic and student environment. This employee will report to the Fire Chief but will also provide support to the officers and students of UFD, the University Fire Service Area Commission, and work closely with UAF administrative units.

To thrive in this role, we are looking for a candidate with these skills and experiences:

• Demonstrated skills in data collection and management.
• Computer proficiency, marketing, and research experience.
• Knowledge of human resource practices and UA Policy and Regulations. Knowledge of
  FLSA, HIPAA, and OSHA regulations as they are related to emergency operations.
• Ability to interpret and apply complex fire-related policies, rules and regulations
  pertaining to i.e. Fire Fighters CBA, fire area contracts, etc.
• Ability to track program fulfillment of objectives and compliance with all applicable
  policies and Fire Department practices


Minimum Qualifications:

Associate’s degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Preferred:
5 years of experience with a minimum of three of those in an emergency management/operations environment.

Position Details:

This position is located on-site on the Troth Yeddha campus in Fairbanks, Alaska.  This is a full-time, term funded, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on Friday, April 4, 2025. To ensure full consideration of your Application, you must apply by 11:55 p.m. Alaska Standard Time, on Thursday, April 3, 2025.  This position is Open Until Filled.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Lee Ann Amerson, UAF Fire Department HR Coordinator, at lamerson@alaska.edu or (907) 474-6664.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.