Administrative Assistant

Are you an organized professional who enjoys keeping teams connected, projects moving, and leaders and staff supported? The University of Alaska Foundation is seeking an Administrative Assistant who thrives in a collaborative, mission‑driven environment. In this role you will help coordinate important meetings and initiatives, support senior leadership and staff, and contribute to philanthropic work that expands opportunities for the University of Alaska system's students. This is an excellent opportunity for someone who enjoys variety in their work, values teamwork, and wants to play a meaningful role supporting education and opportunity statewide.

The University of Alaska Foundation is the private nonprofit partner that seeks, secures, and stewards philanthropic support for the University of Alaska system. Foundation staff partner with university system leadership, donors, businesses, and community partners to expand opportunities for University of Alaska students, faculty, and programs across Alaska.

Foundation staff work in a collaborative and professional environment that values stewardship, teamwork, and service. Staff enjoy varied work assignments, opportunities to contribute to high‑impact projects, and the ability to see the tangible results of their work in the success of university students and programs.

The Administrative Assistant provides high-level administrative and operational support to the foundation team. This position coordinates calendars and meetings, prepares professional communications and materials, assists with travel and event logistics, and helps support board activities and foundation initiatives. The role interacts regularly with colleagues across the University of Alaska system and plays an important part in keeping projects organized and moving forward.

This role is based in Anchorage and works standard business hours while supporting activities across the University of Alaska Foundation and university system.

Successful candidates are highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. You should enjoy supporting a collaborative team and take pride in producing professional, accurate work.

To thrive in this role, you should be able to:
• Coordinate complex schedules, meetings, and logistics for leadership and teams.
• Prepare professional documents, reports, and presentations.
• Communicate effectively with colleagues, university partners, and external stakeholders.
• Maintain strong organizational systems and attention to detail.
• Exercise discretion and professionalism when handling confidential information.
• Work independently while also supporting collaborative team efforts.
• Quickly learn administrative systems and technology tools used to support operations.

Minimum Qualifications:

High school graduation and three years of progressively responsible administrative or office experience, or an equivalent combination of training and experience.

Position Details:

This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

Applications will be accepted for review starting on 03/20/2026. To ensure consideration, please apply by 11:55 PM Alaska Standard Time on the day before the review date (04/05/2026).

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

📃To view the full list of job responsibilities, please click HERE.

☎️If you have any questions regarding this position, please contact Sarah Randazzo, Signers' Business Office HR Coordinator, at sjrandazzo@alaska.edu or (907)450-8245.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.