Administrative Assistant - Alaska Geobotany Center

Administrative Assistant - Alaska Geobotany Center

  • 527980
  • Fairbanks, Alaska, United States
  • On Campus
  • Temporary
  • Temporary Staff Grade 78
  • UAF Institute of Arctic Biology

The Alaska Geobotany Center (AGC) at the Institute of Arctic Biology is seeking a part-time, temporary Administrative Assistant with a diverse range of skills to join our research lab. Working independently and as apart of a team, this position will contribute to the success of AGC's mission through involvement in nearly all aspects of our work: 1) Publications and websites: Help disseminate research findings by assisting in the preparation of academic manuscripts and data reports and by updating website and databases; 2) Office Organization and Team Coordination: Foster effective collaboration by creating a well-organized workspace and managing team resources, 3) Procurement and Hiring: Contribute to the smooth functioning of the lab by coordinating the purchase of supplies and assisting in hiring and onboarding; and 4) Field Research Preparation and Travel Coordination: Contribute to the success of research by assisting in fieldwork preparations and coordinating travel arrangements.

As our Administrative Assistant, you will become an integral part of our small research lab engaged in arctic vegetation science and geobotanical mapping. Located in the Arctic Health Research Building on West Ridge, our lab currently includes several research faculty, 1-2 staff and 1-2 graduate students. Our current research is focused on studying landscape evolution in ice-rich permafrost systems in Prudhoe Bay and Point Lay, Alaska. We are also actively engaged in several long-term initiatives to promote international collaboration in arctic vegetation data frameworks and in research to promote sustainable arctic infrastructure. The Administrative Assistant will help to organize an international conference of arctic vegetation scientists in 2025.

To thrive in this role, a candidate will possess strong organizational and communication, be detail-oriented, and be able to work independently and as part of a team. Proficiency in Microsoft Office software (especially Word, Excel and PowerPoint), Google apps (Gmail, Calendar, Drive), and Zoom is required to succeed. While not mandatory, familiarity with website authoring tools (HTML, PHP, MySQL, CSS), database management (CKAN), Adobe Creative Suite (Photoshop, InDesign), and knowledge of university processes will be beneficial for the role.

Minimum Qualifications:

Two years of related experience or degree work that is equivalent.

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks. This is a part-time, non-exempt temporary position.

 New hires will be placed on the UA Temporary Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Abby Dunham, Institute of Arctic Biology HR Coordinator, at adunham3@alaska.edu or (907) 474-7463.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.

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