Accounts Payable & Travel Student Assistant

The UAA Accounts Payable & Travel Department is seeking applications for a Student Assistant 2. This position will provide the student with accounting office experience on campus with flexibility around their school schedule. This position will assist with reviewing travel expense reimbursements, direct pay/employee reimbursements and invoices, filing, communicating with students, staff, faculty and vendors professionally, scanning and indexing files into our electronic file retention system, and assisting the AP & Travel Manager and staff as needed. This position is critical in ensuring compliance with UA BOR policies, State and Federal regulations, as well as providing a high level of customer service to the UAA community. The successful candidate will be a quick learner, detail oriented, have a high level of accuracy, and possess critical thinking and problem solving skills.

The UAA Accounts Payable & Travel Student Assistant 2 will be an integral part of the UAA Accounts Payable & Travel team. The UAA Accounts Payable & Travel team assists the University in meeting its operational needs by processing and disbursing non-payroll payments to vendors (companies and individuals), reimbursements to employees, and travel reimbursements to UAA business travelers (students, employees, and guests) in a responsible and timely manner, while ensuring compliance with the requirements established by University and Board of Regents policies, Federal regulations and State laws.

To thrive in this position the candidate should have intermediate experience with Microsoft Office (especially Excel), Google Suite, filing (physical and/or electronic), and office equipment. The candidate should also be able to demonstrate effective verbal and written communication skills.

KNOWLEDGE/SKILLS/ABILITIES:   

This position requires a high level of detail and accuracy, understanding of accounting principles and processes, critical thinking and problem solving skills. Ability to learn how to use software such as Banner, OnBase, and Concur. Ability to commit to 20 hours a week. Knowledge of GAAP, AP procedures, and UA Administration and Accounting regulations would be a plus.

REQUIRED EXPERIENCE:

Ability to use Microsoft Word and Excel, Google Mail, and 10-key proficiently. Effective verbal and written communication skills. Experience filing and using office equipment.

Banner, OnBase, Concur, and Next Gen (other similar software) experience are preferred.

TYPICAL EDUCATION OR TRAINING:  

High school diploma and some college level accounting courses.

Preference will be given to qualified applicants that are Federal Work Study Eligible.

This is a pooled position and will remain open through June 2024.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Justine Nelson at jlnelson11@alaska.edu.

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.