Fine Arts Collection Manager

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  • Job Number:524036
  • Classification:Library Professional 3
  • Grade:Grade 81
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UA Museum of the North
  • Location:Fairbanks
  • Categories: Arts/Museum, Library/Physical/Social Sciences

Position Summary:

Love museums? Passionate about art? The University of Alaska Museum of the North is seeking an ambitious and dynamic individual to manage our Fine Arts collection.


1-70Curatorial activities of the Fine Art Collection: Object preparation, stabilization, and preservation: This requires skills that are specialized by collection discipline. The Fine Art Collection Manager requires an in-depth knowledge and understanding of various materials used and familiarity with American Alliance of Museums best practices, including; safe object handling, proper storage methods, preventative conservation, documentation and studio photography, object numbering techniques, conducting inventories, and collaboration on security measures and environmental monitoring. The collection manager will regularly monitor the collection room at the Rasmuson Library, and at other locations on campus. Cataloging of Objects: Enter object information and their provenience into the online collaborative collection management system Arctos, according to discipline-specific standards. This may include research on the artist and other information relevant to the artwork. Loan Administration: Objects are loaned to other institutions worldwide. The process must be completely accountable, legally and institutionally. Requires ability to determine the suitability of the loan request, manage database files, knowledge of museum loan policies, as well as applicable federal and international regulations. Requires ability to plan and implement for the safe packing and shipping of loans. Acquisitions: Work collaboratively with the Curator of Fine Art (presently vacant), Acquisitions Committee, and members of the art community to provide strategic direction for the growth and development of the collection in alignment with the larger museum and university mission. This includes assessment of the current collection, collaboration with multiple user groups, clarification of collecting scope, and written collecting plan for future direction, and if applicable, a plan for identification of objects for deaccession. Requires a broad understanding of the current collection, legal and ethical considerations for acquisition, legal documentation, provenance research, familiarity with the possibility of forgery, and issues of cultural appropriation. Proposal Writing: Grant and contract solicitation and administration in a competitive funding environment. This requires the ability to write persuasively, knowledge of funding agencies and requirements, creative thinking, and budget preparation and administration.Essential
2-15Public Relations/Donor Relations for the Fine Art Collection: As a representative of the Fine Art Collection at the Museum, the collection manager works closely with artists, collectors, and community members including Alaska Native Organizations, for-profit and non-profit organizations, educators, and more. Duties include responding to a wide variety of collection-related correspondence, including research requests, general interest questions, donation offers, copyright questions, reproduction requests, and more.Essential
3-15Outreach: Host tours for a wide variety of audiences. Requires knowledge of the educational component of individual collections and how they relate to school curriculum or tour group knowledge and/or interest. Represent UAMN Fine Art Collection at a variety of public events. Exhibit development: Collections work closely with UAMN Exhibits department to develop and execute new exhibits as well as refreshing existing permanent exhibits. Requires in-depth knowledge of the collection, ability to translate complex concepts into visual representations. Requires knowledge of American Alliance of Museums exhibit standards and conservation requirements.Essential
Knowledge, Skills, Abilities: Advanced knowledge of museum protocols and prior experience with similar collections. Knowledge of writing grant proposals.
Typical Experience:
3 years of experience in collections management or similar museum collection position.
Required Education or Training:

A bachelor's degree in Art, Art History, Museum Studies, or a related field or equivalent training and experience is required. Master's degree strongly preferred.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 81, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on March 20, 2023. This position is open until filled. 

UAF COVID Requirements:

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Emilie Nelson at 907-474-6443 or

Advertised: Alaskan Standard Time
Applications close:

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