TRIO Pre-College Advisor-Coordinator

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  • Job Number:523694
  • Classification:Student Services Professional 3
  • Grade:Grade 79
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Anchorage
  • School/Business unit:UAA Office of the Provost
  • Location:Anchorage
  • Categories: Administrative/Personnel, Academic Advising/Support, Student Affairs/Services

Position Summary:

Attention education professionals and individuals with advising or direct service experience! TRIO Pre-College Programs at UAA is hiring multiple full-time Advisor-Coordinators with a competitive salary, and UA employee benefits package. This is a full-time grant funded position under the TRIO Pre-College Programs department (Upward Bound and ETS) at UAA. Advisor-Coordinators will work directly in select Anchorage School District high schools to recruit and assist students with preparing and enrolling in postsecondary education. TRIO Pre-College Program serves low-income and potential first-generation college student populations and directly assists with their preparation to enter and complete their educational goals. This is an exciting and rewarding opportunity to build meaningful relationships with students, create and deliver a variety of program services, and directly impact student success. If you enjoy helping students, coordinating events, and working with a team who is passionate about serving students, then TRIO Pre-College is the place for you. Preference will be given to candidates with personal experiences in overcoming barriers similar to program participants. Candidates will serve under the Upward Bound or Educational Talent Search grant, and placement will be determined upon a job offer.


20Supervision: •Conduct student worker, tutor, and mentor recruitment, selection, training, supervision and performance management/evaluation •Direct, motivate, and manage the diverse functions and activities of student staff •Ensure student staff compliance with best practices, program policies and regulations •Supervise students at high schools, on campus, and while traveling •Maintain confidentiality on a variety of sensitive issuesEssential
40Program Compliance: •Ensure compliance with all aspects of the federally funded Upward Bound Program grant and maintain alignment with the Plan of Operations •Oversee planning, development, and implementation of recruitment strategies •Identify, recruit, and select program participants •Collaborate closely with other TRIO Pre-College programs to ensure compliance, efficiency and effectiveness •Assess each participants’ educational needs, potential to succeed in a postsecondary educational institution, and development of educational plan •Develop, coordinate and instruct academic, educational, financial aid, and skill building workshops and classes •Collect, analyze, and maintain participant data to ensure academic progress and completion of grant objectives; report data to Director and other stakeholders •Utilize data management systems (such as Student Access, Banner, etc.) to track student information •Design and implement evaluation methods •Assist and support the UB Director with successful submission of reports required by the U.S. Department of Education and the University of Alaska Anchorage •Assist with data collection and preparation for submitting a grant proposal each competition cycle •Represent the UB program and UAA at conferences, within the Anchorage School District, and to congressional leaders •Serve as liaison between the Anchorage School District, UAA, students/families, community organizations, federal agencies •Collaborate with academic units and student services within the UA System, secondary and postsecondary schools, school district personnel, parents, and community organizations to create an environment for student success and to develop opportunities for students that align with the objectives of the program •Advocate for and raise awareness about the UB program and participant needs •Attend meetings, trainings and conferences (which may require in-state and out-of-state travel) •Work some evenings, weekends, and overnights when necessary for student events or trips •Serve as an expert resource in the area of college access for first-generation and low-income students •Other duties as assignedEssential
40Site Location Oversight/Administration: •Independently develop and implement programming within individual site location (for up to 60 program participants in Upward Bound and for up to 250 program participants in ETS) through one-on-one meetings and small groups •Lead workshops and trainings for students and/or staff and oversee academic tutoring sessions weekly •Manage multiple aspects of the Upward Bound summer program (registration, housing, course selection, travel, etc.) •Supervise student employees •Develop and evaluate processes and procedures utilized at site location, and make recommendations for improvements; may approve exceptions to the normal course of business at the site location as needed •Instruct courses in the summer program •Assess programs and events offered and create special programs/events as needed to fulfill a documented need •Present at conferences, at UAA, to students and their families, or to community agencies •Provide advice and assistance in secondary and postsecondary course selection •Assist senior participants in registering for postsecondary courses and transitioning to college •Facilitate the scheduling of college advising appointments for graduating seniors •Expose students to college placement tests (Accuplacer, ACT, SAT) and facilitate test preparation •Assist participants with college admission and FAFSA applications •Provide education/counseling to improve financial/economic literacy for participants and parents •Coordinate annual college admissions research sessions and lead college admissions essay writing workshops •Help secure financial resources for students •Expose participants to cultural events, academic programs, and service-learning opportunities •Maintain student confidentiality •Refer students to university and external resources as necessary •Report student concerns following institutional and school district processes.Essential
Knowledge, Skills, Abilities: •Experience in an educational setting providing assessment and academic support
•Experience managing groups of students
•Ability to balance needs of students with UAA, UB or ETS, and School District priorities and policies
•Ability to learn grant and institutional regulations to ensure compliance
•Knowledge of University systems to be able to refer students to appropriate area for assistance
•Knowledge of best practices, federal and state laws and legal issues associated with and applicable to student services and higher education and secondary education
•Knowledge of the postsecondary entrance process and requirements
•Knowledge of financial aid requirements and applications
•Knowledge of marketing/advertising/recruitment principles
•Experience with program design, implementation and assessment
•Experience solving problems under pressure and ability to troubleshoot situations to determine the best course of action
•Experience providing educational instruction
•Experience coordinating and facilitating career exploration activities and events
•Skills related to creating and providing large and small group presentations
•Understanding of recruitment and retention strategies
•Ability to positively represent the program with the highest degree of professionalism
•Ability to use research to inform practices
•Strong interpersonal skills and the ability to apply diplomacy
•Excellent listening and communication skills, both verbal and written, including advanced public speaking skills
•Demonstrated experience working with diverse student populations, specifically low-income and first generation
Proficient in Word, Excel, Google applications and database management
•Excellent writing, editing and communication skills with the ability to make and execute dynamic presentations
•Ability to work as an influential part of a team and be a team leader who works well in groups and independently
•Strong planning skills, including the ability to anticipate tasks, set priorities, meet deadlines and function smoothly in fast-paced environment
•Excellent organizational skills and ability to work independently
•Ability to coordinate and manage multiple projects simultaneously
•Ability to form networks and work collaboratively with other systems, programs and individuals
•Knowledge of decision-making strategies and problem-solving skills
•Knowledge of student development theory
•High level of responsibility with a constant student safety mindset
•Ability to interpret information to determine placement
•Enthusiasm and energy
•Ability to occasionally travel and work weekends and evenings
Typical Experience:
•Minimum 3 years of experience working with at risk or underrepresented populations in secondary and/or post-secondary environments
•Excellent oral and written communication skills and a high level of teamwork/cooperation/collaboration, initiative, customer service and organizational skills
•Experience instructing, counseling, mentoring or supervising students
•Supervisory experience
Required Education or Training:

•Bachelor’s degree in Education, Social Work, Psychology, Social Sciences, or closely related field. Advanced degree preferred.

Salary Information:

This is a full-time, term-funded, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

The posting will close to applications on 02/19/2023


*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Tamika Dowdy, TRIO Pre-College Programs interim director, at or 907-786-4520.


Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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