Development Coordinator

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  • Job Number:523686
  • Classification:Development 2
  • Grade:Grade 78
  • Work type:Hybrid, On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Anchorage
  • School/Business unit:UAA VC University Advancement
  • Location:Anchorage
  • Categories: Development/Alumni Affairs

Position Summary:

The development (philanthropy) programs at University of Alaska (UA) seek to increase philanthropic support to UA, and build long-term relationships with donors, engaging them throughout their lives in the University.


15%• Review attendees list for events with gift officers to ensure strategic attendance. • Support planning, implementation, and coordination of events. This may include coordination of event planning meetings, tracking attendees, catering, reservations, and on-site support, such as attendee check-ins, directions, set-up, and parking. • Coordinate event follow up, including prospect contact as needed.Essential
25%• Manage a portfolio of donors in the $1,000 - $25,000 range, including adding new discovery prospects and subtracting those who are no longer on the path to donate • Pipeline major gift development and make recommendations for donors to be transferred to major gift portfolios. • Document all donor work.Essential
60%• Responsible for keeping philanthropy programs and strategies on track and moving forward together with Senior Development Officers. • Liaise with prospect research and keep Senior Development Officers apprised of donor information. • Identify gaps in cultivation and stewardship and propose ways to close the gaps to Director of Philanthropy. • Work on special projects as needed. • Enter and maintain up-to-date records in donor database (Raiser's Edge). • Prepare in coordination with the Director of Philanthropy, acknowledgment letters, correspondence, proposals, and other materials. • Assist with the coordination of fundraising activities related to key donor relationships and proactively maintain relationships with existing donors to solicit gifts. • Coordinate and disseminate materials for meetings to include internal development meetings as well as external donor meetings. • Assist with cultivation of high level gifts and stewardship activities. • Track key dates across the organization and institution. • Assume that agendas, meeting minutes, venues, AV, and post-meeting follow up are timely, comprehensive, and necessary. • Build a network of relevant contacts, and stay informed on current university initiatives and activities. • Prepare and compose correspondence which may include drafting letters or memorandums, and/or initiating correspondence requiring knowledge of procedures and processes. • Represent the development team in matters as authorized. • Represent Senior Development Officers or Annual Giving Officer at meetings to furnish or obtain information on major gift prospects. • May supervise or coordinate a specialized function. • May develop, organize and administer processes for soliciting and maintaining donors’ and potential donors’ records. • Coordinate activities with internal and external constituents. • Supervise special events to ensure positive outcome, coordinate large/specialized projects or events.Essential
Knowledge, Skills, Abilities: • Perform specialized complex programmatic work requiring independence, judgment, and initiative in determining development team needs, in prioritizing and organizing work, and in determining the appropriate action to be taken.
• Ability to work independently completing duties, as well as collaboratively and creatively in support of larger team efforts.
• Ability to analyze situations and solve problems independently.
• Ability to multi-task and prioritize, managing multiple projects and shifting priorities in a deadline-driven environment.
• Highly developed customer service skills.
• Ability to interact professionally and maintain positive relationships with a wide spectrum of individuals at various leadership levels within the university system and larger community.
• Effectively communicate and coordinate within a university organizational structure.
• Proficiently work with databases. Experience using Raiser's Edge a plus. Knowledge of advanced computer programs and operations.
• Advanced internet research skills, Familiarity with donor research sources, such as Foundation Directory and Guidestar.
• Demonstrated proficiency in the use of common office software, including Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook) is required. Additional proficiency in Adobe Acrobat Professional Suite preferred. Knowledge of relational databases and the Banner system. Knowledge of computer programs of intermediate difficulty.
• Ability to create reports for management using data gathered from various sources.
• Investigate, analyze, and synthesize large quantities of data into a user-friendly and concise format for university staff.
• Develop, maintain, and track records or confidential or complex files
• Take a tactful and ethical approach to fundraising tasks.
• Understanding of how the university’s mission and values are reflected in position responsibilities.

Typical Experience:
• Minimum of 4 years of related administrative and work experience, preferably in a professional office or university setting, with experience in progressively responsible positions; OR, an equivalent combination of education and experience.
• Strong organizational skills are required, as well as the ability to be flexible, take initiative, and prioritize responsibilities.
• Effective communication and interpersonal skills, with an ability to collaborate with individuals from a diverse set of disciplines and backgrounds.
• Demonstrated ability to handle confidential materials, including personal donor details, discretely and responsibly.
• Demonstrated initiative and interest in the field of fundraising and philanthropy
• Valid driver’s license

Required Education or Training:

• Bachelor’s degree or equivalent preferred; or an equivalent combination of training and experience.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on February 7, 2023.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Helen Sale, Shared Services HR Coordinator, at 907-786-6885.


Advertised: Alaskan Standard Time
Applications close:

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