Grant Manager - Institute of Northern Engineering & the Arctic Infrastructure Development Center

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  • Job Number:523684
  • Classification:Fiscal Professional 2
  • Grade:Grade 79
  • Work type:Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF College of Engineering & Mines
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance, Research/Science/Grants

Position Summary:

This position is crucial in the infrastructure of the Institute of Northern Engineering Business Office. This position works closely with all INE business office staff members, research faculty, and students not only within INE, but also across campus and other institutions. This position would primarily monitor/administer restricted fund activity (post-award), is responsible for creating, managing, and performing accounting, budgetary and fiscal functions; and follows established policies and procedures within the UA system. INE embraces a collaborative, interdisciplinary work culture. The successful candidate is expected to build a genuine and trusting rapport with faculty and staff. Problems are tackled as a team and success is shared. While it's preferred the successful candidate work in-person to contribute to this effort, hybrid work options are available (i.e., in-person & remote). Salary is negotiable depending on education and experience.

Duties:

1-40Reporting: Responsible for post-award grant management at the College of Engineering & Mines (CEM) & Institute of Northern Engineering (INE) with a focus on the Arctic Infrastructure Development Center (AIDC). Monitor projects status from start up through completion. Interact with UAF OGCA, UAF Office of Finance & Accounting, research staff and PIs as well as personnel of public and private agencies, to coordinate and expedite set-up, timely completion of quarterly and final reports, project extensions, contract management and closeout. Coordinate and assign subawards, certify expenditures, equipment purchases and review invoices. Ensure all timelines and milestones are met as stipulated in each contract. Ensure timely, professional completion of all reports from subaward projects. Summarize and compile data and information and prepare reports for use by UAF administration, CEM & INE leadership in restricted fund assessment. Maintain and update internal project lists used to track funded projects. Compile quarterly reports and final reports required by agencies along with any other information required by the funding agencies. Provide restricted fund financial data in a way that allows leadership to make financial projections for proactive and strategic management of the Institute. Monitor and track all match requirements on awarded research projects. Ensure all 3rd party match is tracked and recorded per project.Essential
2-30Liaison: Serve as a point of contact for post-award issues encountered by both internal and external project Principal Investigators (PIs), UAF Office of Grants and Contract Administration (OGCA) and funding agencies. This may involve resolving issues and acts under intermittent supervision. Report higher level issues to the Executive Officer, Research Manager or PI. Troubleshoot award and extension issues along with providing general restricted fund information to PIs, UA staff and funding agencies. Apply problem solving and analytical skills to address multifaceted issues. Implement solutions as needed. Work with the INE Purchasing Coordinator to monitor & track all project procurement including sub-awards and sub-contracts issued by procurement on behalf of INE to outside entities.Essential
3-20Audits: Interpret and apply complex rules and regulations such as UAF Policies and Procedures, Statewide Accounting manual and procedures, Federal Acquisition Regulations, OMB 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Cost Accounting Standards, GAAP, GASB, UA Disclosure Statement and various foreign agencies accounting rules, regulations, and policies. Resolve conflicts that can arise when award activities conflict with university administrative policies and procedures. Ensures compliance with all terms and conditions of the prime award. Reviews project scope of work, project subcontracts, in-kind and direct matching obligations, and necessary renewal/extension or continuation of funding as required to complete projects. Audits award packages for consistency and accuracy with proposed scope of work. Reviews payroll as associated with research awards, reviews research related workloads Review faculty workloads for summer contracts, contract extension and buyouts and FTO allocation and use. Prepare workload estimates and projections for PI’s Reviews and approves all transactions on research project for consistency, accuracy and allowability.Essential
4-10Other: Back up for other grant managers within the INE business office - broad knowledge of restricted fund accounting and match process at UA. Keep the internal project list up to date with active awards and performs closeout functions as awards terminate Time management skills and self-prioritization is key to this job and work environment along with customer service skills and effective communication. Ability to establish priorities and to meet deadlines in a busy work environment. Be consistent, adaptable and accountable in your work duties. Ability to research and correct errors via JV, LR or invoicing when found during review and audit of projects. Assist with unrestricted fund fiscal projections. Participate in the development of methods and procedures to enhance office efficiency and productivity Monitors project status from set up through completion. Assist research staff and faculty with the status and review of currently funded research projects. Work with them to manage all active grants and contracts to ensure administrative and financial compliance with appropriate University, State, and Federal regulations. Monitor grant and contract activity for compliance, ensuring expenditures are occurring in a timely manner based on proposed and awarded scope of work. Ensure timely completion of reports, project monitoring, contract management and closeout. Monitors cost share obligation and ensures compliance with all terms and conditions of the prime award. Paying careful attention to and reviewing payroll, faculty research workloads and project expenditures to reduce overruns. Proficient in banner, TOAD, qmenu, office suite, and other related UA software.Essential
Knowledge, Skills, Abilities:
  • Ability to manage time effectively and prioritize projects while seeing through until completion.
  • Function as an effective team member within the business office.
  • Ability to effectively communicate information and requirements to both internal and external agencies.
  • Knowledge of complex budgets, spreadsheets and UA fiscal regulations.
  • Knowledge and skill of applying and interpreting OMB circulars, CFR’s, and federal agency policies to restricted funds.
  • Comprehension of proposal and award documents.
  • Independent judgment and ability to troubleshoot unforeseen issues and questions.
  • Ability to generate reports in a time sensitive manner.
  • General knowledge of accounting principles and financial management practices.
  • Working knowledge of computer applications.
  • Strong communication skills.
Typical Experience:
Advanced knowledge of pre and post award functions. Basic knowledge of grants, contracts and cooperative agreements and how research funding is managed and administered. Must have basic accounting skills and understand debits and credits.
Required Education or Training:

Bachelor's degree in accounting or related field and 3 years professional fiscal experience, or an equivalent combination of training and experience. Certified Research Administrator preferred, willing to obtain CRA certification.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on February 03, 2023. 

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Kenna Metivier, Signers Business Office Assistant HR Manager, at kjmetivier@alaska.edu or 907-474-1847.

Advertised: Alaskan Standard Time
Applications close:

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