Grant Manager, Signers' Business Office
Classification:Fiscal Professional 2
Work type:On Campus, Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Chancellor
Categories: Business/Accounting/Finance, Research/Science/Grants
The Signers Business Office (SBO) handles the Fiscal and Human Resources needs for the Chancellor's Office, the Provost's Office, General Studies, Student Affairs, their associated departments, and Institute of Agricultural, Natural Resources Extension (IANRE). This position specifically handles the management of the Federal Formula funds/Capacity grants for IANRE and required match funding.
1-60Grant Management, Continuing Education Contracts, and Workshops: Responsible for administration of external grants/contract, along with any associated match/cost share requirement for assigned awards of all types (grants, cooperative agreements, contracts and other) and all funding sources (Federal, State, Foreign, and pass-thru). Analyze funding agency award packages, including terms and conditions, along with associated proposal and budget, for consistency and accuracy; make recommendations to PI and management on course of action on any recognized issues. Prepare restricted grant/budget revisions for grant/fund setup; establish and verify grant and budget setup in University of Alaska''s accounting system (Banner), invoice funding agencies as proscribed by the contract. Maintain up-to-date and accurate financial/management records of restricted awards. Use UA accounting system and financial data retrieval (TOAD) to analyze, monitor, and interpret expenditures; identify and initiate corrective measures to reconcile problems to bring financial data into compliance with University and Federal regulations. Review purchase requisitions, travel authorizations, job forms, time sheets, effort certifications, and sub-award paperwork to determine allow-ability and fund availability prior to establishment. Resolve over/under runs, budgetary, and inter-fund problems. Assist researchers, staff, and PPAs in the determination and projection of effort certification percentage allotments and monitor effort on an ongoing basis. Coordinate and interface with UA staff on budget, management, and expenditure activity. Keep lines of communication open between the Buisness Office and Proposal Coordinators to ensure faculty have successful proposals and projects.Essential
2-20Data Analysis & General Accounting: Analyze requirements to make corrective budget and/or accounting adjustments- prepare and submit budget revisions, journal vouchers, and labor redistributions. Work with departmental researchers and administration to obtain appropriate support documentation and signatures on Department Authority Forms, Restricted Fund Notification Forms, 60 day Cost Transfer Memos, journal vouchers, budget revisions, and labor redistributions. Summarize and compile data and prepare ad hoc reports for use by UA/UAF Administration, SNRE Dean/Director, SNRE Executive Officer, and funding agencies in restricted fund assessment. Track, update, and maintain assigned funded projects. Collect quarterly/final fiscal report deliverables required by agencies. Work as directed by Executive Officer on departments year-end close-out activities and other duties as assigned.Essential
3-10Liason: Post-Award point-of-contact for funding agencies, departmental researchers, and other campus departments on budget, grant management, fiscal, financial, and accounting matters on assigned restricted awards. Troubleshoots award and extension issues along with providing general restricted fund information to PIs, UA staff, and funding agencies. Applies problem solving and analytical skills to moderately complex and multifaceted problems. Knowledgeable of pre-award process for effective post-award management, answer basic proposal questions, and refer faculty to correct resources.Essential
4-10Audits: Reviews project scope of work, project subcontract, in-kind and match required for projects and necessary renewal/extensions to complete projects. Audits award packages for consistency and accuracy with proposed scope of work. Interprets and applies complex rules and regulations such as UAF Policies and Procedures; SW Accounting Manual and Procedures; Federal Acquisition Regulations; Federal Formula Funds (Smith-Lever, Hatch, McIntire-Stennis); OMB Circulars A-21, A-110, A133; Cost Accounting Standards; GAAP; GASB; UA Disclosure Statement; various foreign agency accounting rules, regulations, and polices. Respond to in/external audit responses as needed.Essential
|Knowledge, Skills, Abilities:
||Knowledge of cost benefit analysis, budget forecasting requirements and budget preparation procedures. Knowledge of contract administration. Ability to analyze fiscal information and prepare projections. Ability to synthesize fiscal and grants/contract
Previous experience as a Fiscal Professional (2 years minimum) with substantial background in grants and contracts is required.
|Required Education or Training:
Bachelor degree in Accounting, or Business Management with substantial accounting coursework or an equivalent combination of training and experience in fiscal management, government, university, grants and contracts position is required.
This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.
|Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified
At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Ashley Lindsoe, Signers Business Office HR Manager, at firstname.lastname@example.org or 907-474-5664.
Advertised: Alaskan Standard Time
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