Toolik Field Station Expeditor

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  • Job Number:523655
  • Classification:Campus Services Generalist 3
  • Grade:Grade 75
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Institute of Arctic Biology
  • Location:Fairbanks, Toolik Lake
  • Categories: Facilities/Skilled Trades, Other

Position Summary:

Toolik Field Station is a remote scientific reach station located 360 road miles north of Fairbanks on the rural Dalton Highway. The population of the station can vary from 3 to 150 residents at a time (over 400 different individuals annually), coming from all over the world. This position supports the residents and staff at the station from the Toolik support offices located on the UAF campus, as well as periodically in residence at Toolik Field Station. The position is full-time through the summer, spring and fall field seasons (approximately 7-8 months) and half-time through the winter field season (4-5 months). The exact breakdown will depend on levels of use of Toolik Field Station and other factors. Driving duties required.


1-25Maintenance of Toolik Field Station vehicle fleet. The TFS logistics office manages a fleet of around 9 NSF federally plated trucks, 4 UAF trucks, some IAB legacy trucks, and variable numbers of out of state project trucks. All trucks are operated on the remote and demanding Dalton Highway. This position assists the Logistics Coordinator with the scheduling and operation of the truck fleet with approximately 100 round trips and hundreds of individual passengers on the Dalton Highway annually. This position assists the Logistics Coordinator in the maintenance of the entire truck fleet, including simple maintenance (bulbs, fluids,…etc.), washing, cleaning, 360 degree maintenance and safety checks, repair to CB radios and toppers, and coordination with repair shops in town. Major maintenance and repairs are contracted with local shops. Maintenance records are required to be maintained. This position performs driving orientations for drivers of TFS vehicles with emphasis on Dalton Highway driving safety. This position maintains driving records as per federal insurance and UAF requirements. EssentialEssential
2-25Expediting, pickup, delivery, and procurement of field station and project supplies. This position receives supply requests, checks requests for accuracy prioritizes requests, and picks supplies up at vendors around Fairbanks, and occasionally uses a departmental Procard to procure items. Requests come from multiple departments, including maintenance, GIS, environmental monitoring, meteorological station, camp operations, and food service. Requests can be technical and complex in nature and require a technical understanding of each operation. EssentialEssential
3-15Shipping and receiving. This position performs shipping and receiving functions for Toolik Field Station. This includes logging and labeling of all freight between Fairbanks and TFS. This position maintains this information in an online tracking system. This position helps research projects from around the world to prepare shipments of sometimes technical and hazardous equipment to and from home institutions to Toolik Field Station. EssentialEssential
4-15Logistics Coordination. This position fills in for duties under the logistics coordinator in times of high demand or leave of another employee. These duties include the scheduling of a vehicle fleet, transportation coordination of TFS staff and users, and coordination with on-site TFS staff on Fairbanks support needs. EssentialEssential
5-10Project assistance to research groups using Toolik Field Station. This position communicates and coordinates with projects working out of Toolik Field Station on issues relating to transportation, logistics, supplies, and procurement. This includes ensuring that requested supplies are forwarded to camp in a timely and appropriate manner. EssentialEssential
6-5Daily logistics office tasks. This position answers telephones, fields questions, assists visiting researchers with local support, collects and distributes mail, and maintains storage areas. EssentialEssential
7-5Travel to Toolik Field Station. This position will be required on occasion to drive groups consisting of staff and researchers between Fairbanks and Toolik Field Station. The position will provide safe transportation along a remote, industrial, and sometimes poorly maintained highway. Short shifts filling in Field Operations or Winter Assistants may be required.Essential
Knowledge, Skills, Abilities: Broad knowledge of building systems, scientific equipment, vehicle maintenance and repair, construction, and food service operations. Must be knowledgeable in all TFS department areas in order to effectively find substitute products.

Advanced analytical problem-solving skills. Must be able to react to changes to complicated schedules with changing resources.

Knowledge of vehicle operation, maintenance, and repair. Must be familiar with the operation of one-ton trucks, including gas and diesel engines, 4 wheel drive operations, tire changing, and proper maintenance schedules. Must be able to drive and orient others in driving rural Alaska highways.

Knowledge of computer operation, e-mail, spreadsheets, data entry, and online scheduling and tracking systems. The ability to think through basic computer logic to assist the TFS Programmer in diagnosing and remedying problems in custom computer applications.

Skills in freight shipment preparation. Must be able to accurately direct high volumes of freight. Must be knowledgeable of proper shipping methods and techniques including ground, air, and hazardous materials.

Must be able to learn all appropriate Title 49 of the Code of Federal Regulations (CFR) and International Air Transport Association (IATA ) regulations.

Skills in records management. Must be able to maintain accurate procurement logs, travel logs, truck schedules, freight logs, and daily logs.

Strong organizational and planning abilities.

Ability to communicate effectively, both orally and in writing, and to organize and present information.

Ability to exercise good judgment in analyzing situations and making decisions.

Must be able to be certified in forklift operation.

Must be able to travel to the North Slope of Alaska and live and work with a variety of people in a closed environment.

Must be able to physically load trucks and vans with cargo of varying shapes, sizes, and weights.

Must maintain a valid Alaska's drivers license and meet all UAF and federal driver's requirements.
Typical Experience:
Requires at least six months of work experience or equivalent combination of training and experience related to logistics, procurement, truck fleet operation, and scientific fieldwork.
Required Education or Training:

Valid Drivers License required

College coursework and two years of progressively responsible relevant experience or an equivalent combination of training and experience.

49CFR and IATA certification, or the ability to acquire.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 75, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

Review of applicants will begin immediately, to ensure full consideration you must apply by 01/31/2023.

UAF COVID Requirements:

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Abby Dunham, HR Coordinator, UAF Institute of Arctic Biology, at or (907) 474-7463.

Advertised: Alaskan Standard Time
Applications close:

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