Curriculum & Publication Specialist

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  • Job Number:522441
  • Classification:Administrative Specialist 2
  • Grade:Grade 78
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Anchorage
  • School/Business unit:UAA VC Student Affairs
  • Location:Anchorage
  • Categories: Administrative/Personnel, Office/Clerical, Student Affairs/Services

Position Summary:

UAA's Office of the Registrar is a forward-looking group working behind the scenes to find and produce innovative ways to improve the student, faculty and staff experience with UAA. The Office of the Registrar maintains several software applications that assist in the production of the university catalog, degree audits, registration, and scheduling. To learn more about our office, please visit our website at uaa.alaska.edu/students/registrar.

Duties:

15Create and maintain static and dynamic web page resources for students, faculty, and staff related to curriculum maintenance, semester-course-offering planning, catalog revision, and publication proofing. Build and maintain basic reports using a data browser (e.g., TOAD).Essential
20Serve as primary point of contact for faculty and staff regarding questions related to curriculum and scheduling policies, workflows, and processes. Provide training and support for departments on course scheduling and creation/submission of course and program action requests as needed. Serve as ex-officio member on UAA internal committees related to curriculum and program development including, but not limited to, the Undergraduate and Graduate Academic Boards. Serve as a resource regarding policy related to the curriculum processes. Assist in the implementation of technology to improve service to faculty, students, and staff including Banner testing and maintenance, website development, and evaluation of other electronic resources.Essential
25Liaison with academic departments to develop and coordinate the semester course offerings. Provide initial schedule copy to all departments and communicate timeline for finalizing course schedule. Responsible for programming in Banner related to rolling courses and making necessary edits. Work with system office programmers to troubleshoot and improve processes related to course scheduling for both faculty and students. Serve as the administrator of scheduling software, assist academic schedulers with its navigation and troubleshoot scheduling issues. Serve as point of contact for all questions related to scheduling from departments. Work with University Registrar/Assistant Registrar to point out areas of concern related to scheduling and to propose solutions for more effective university scheduling practices. Provide data as needed related to course offerings, course changes, contact hours, etc., as required for accreditation and federal reporting. Process independent and directed study forms and ensure academic standards are being upheld. Coordinate with room scheduling specialist regarding room assignments for courses and final exam scheduling. Promote the use of standard time blocks and other best practices in scheduling.Essential
25Serve as UAA's specialist for Courseleaf Catalog and Curriculum Management system. Requires strong technical skills to program and maintain software to manage UAA course and program records and approval processes. Collaborate with academic units to develop work flows and layout of catalog, as well as development of electronic forms for curriculum management. Serve as administrator for e-catalog and curriculum software, provide training to new faculty and staff and troubleshoot issues, to include liaising with the vendor. Review approved program curriculum and descriptions for all academic graduate programs; proof and verify informational, policy, program curriculum, course description, and faculty record information; use content management software to update the catalog. Along with Assistant Registrar, serve as primary point of contact with vendor and interface with UAA and system office IT as needed.Essential
5Cross train with other staff within the Office of the Registrar to provide support during cyclical peak work times. Complete other duties as assigned.Essential
5Maintain the university curriculum files, including active credit, non-credit, temporary, and archived curriculum. Enter and maintain Banner catalog and section level course records for all university curriculum.Essential
5Serve as institutional representatives on system office work teams in relation to Banner maintenance and improvements related to curriculum and scheduling management. Responsible for ongoing testing for Banner processes related to curriculum and scheduling.Essential

The University of Alaska Anchorage (UAA) invites applications for the position of Curriculum and Publications Specialist within the Office of the Registrar.

We are looking for a highly motivated, team-oriented individual with stellar organizational skills, an attention to detail, and previous exposure with database and content management software. Applicants should appreciate the structure policies and regulation provide and be open to learning new technologies in a fast-paced environment and embrace opportunities to improve efficiency. Potential intermittent remote work option is available as determined by the department needs.

Knowledge, Skills, Abilities: - Demonstrated ability to interpret and enforce academic policies and procedures under a variety of circumstances, utilizing a knowledge base made up of a variety of reference materials;
- Demonstrated experience working with technology in the last 3-5 years.
- Demonstrated ability to coordinate multiple activities, establish priorities, attend to detail, handle interruptions, manage time, take ownership of tasks, and follow up.
- Ability to work in a collaborative team environment, receive feedback, and embrace change and continuous improvement.
- Ability to communicate effectively, both in writing and orally.
- Outstanding customer service skills.
- Demonstrated commitment and ability to advance diversity and inclusion.
- Skill in data entry and analysis with minimal errors.
- Demonstrated ability to handle confidential information.
- Ability to problem-solve, research, identify solutions and exercise independent judgment.
- Demonstrated ability to collaboratively engage campus departments to improve student success.
Typical Experience:
- Two years’ experience working full time in a post-secondary educational environment or equivalent customer service environment where rules and regulations are applied to individual customers.
- Experience handling sensitive and confidential information.
Required Education or Training:

- Associate degree or equivalent. Baccalaureate degree from a regionally accredited institution is strongly preferred.
- Experience working with Microsoft Excel, Microsoft Word, calendaring, email, and web browsers within the last 3-5 years is required. Familiarity with complex web applications, database management systems and SQL within the last 3-5 years is preferred.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.  Applicants are expected to address in the cover letter their current (last 3-5 years) experience and skill sets related to the use of technology and its relevancy to this position.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified

 

 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Stephanie Brown, HR Coordinator, UAA Enrollment Services, at sabrown2@alaska.edu or (907) 786-6184.

 

Advertised: Alaskan Standard Time
Applications close:

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