Field Operations Manager - Alaska Earthquake Center
Classification:Administrative Management 2
Work type:On Campus, Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Geophysical Institute
Categories: Administrative/Personnel, Business/Accounting/Finance, Research/Science/Grants
The Alaska Earthquake Center is hiring a Field Operations Manager. We seek an individual with the talent to manage a well-coordinated team of a half-dozen professional staff. The team’s diverse skills include instrumentation, engineering, remote field operations, networking, and new technologies. Together, the team is responsible for the health and improvement of the 250 field monitoring stations the center operates. This network of stations spans every corner of Alaska and streams several types of monitoring data in real time. This data underpins the mission of the Earthquake Center and supports the missions of many other state and federal organizations. A background in engineering, logistics, or geoscience is ideal, but not required. We especially seek applicants with diverse (broadly defined) backgrounds that are historically underrepresented in STEM fields. If you have a passion for leadership and supporting peers, we encourage you to apply!
Provide direct supervision to the Earthquake Center Field Team. Set direction and provide positive leadership, ensuring Earthquake Center initiatives are met, and the team is meeting department/unit goals. This includes serving as the hiring manager, evaluating performance, and providing feedback and professional development opportunities. Mediate interpersonal or interdepartmental conflict.
Work collaboratively with colleagues and leadership team to accomplish department goals and objectives.
Maintain confidentiality on a variety of sensitive issues.
Provide guidance to field staff in determining workloads and timelines that ensure progress on organizational priorities while avoiding over-commitment and/or unsafe conditions.
Cultivate an equitable and collaborative environment that upholds the center’s Organizational Values and Team Norms.
Provide training to staff to ensure that duties are performed effectively, efficiently, and safely.
Develop and implement rules, regulations, processes, policies and procedures, ensuring necessary administrative actions and directives are carried out.Essential
Establish general fieldwork priorities in conjunction with Earthquake Center leadership. Establish processes, delegate responsibilities, and hold the field team accountable for delivery on the team’s responsibilities.
Identify unit/department needs and make recommendations to executive management. Identify processes for improvement, and direct changes to processes.
Conduct the preparation of budget estimates for fieldwork and field equipment/supplies, and coordinate implementation of specific field plans with goals and timelines with the team.
Manage the organization and upkeep of field work staging areas.
Responsible for documentation of field work and field sites through collection of files, notes, diagrams, and inventory systems.
Provide contributions to reports on field work, station maintenance, station state of health, and other specific projects as needed.
Manage efforts related to detecting, monitoring, and documenting data outages including channel and telemetry problems in real time data flow.Essential
Coordinate with other Alaska Earthquake Center teams and external entities/stakeholders during the project management process. Responsible for multiple components of a comprehensive or specialized program.
In consultation with higher level managers, recommend new program creation, participate in creating new programs, develop processes and participate in the planning process.
Advise senior administrator(s) of budget projections, problems, and adjustments.
Review past budgets and project future needs.
Commit the organization to major obligations and expenditures up to $10,000.
Lead teams in the development and execution of on-going and/or one-time projects, and ensure that project goals and decisions are clear to everyone.
Where applicable, use the center’s established project management tools and approaches.
Create and implement long range and strategic plans. Incorporate or coordinate unit plans with larger unit plans.
Seek ways to quantify, visualize, and communicate progress toward project goals.
Communicate project achievements and setbacks to Earthquake Center leadership and, as appropriate, to the full organization.
For all external projects, serve as a point-of-contact for field/station-related questions, concerns, and requests.
Respond to requests for information from external constituencies, including deciphering requests and providing accurate information to correctly address requests.Essential
Additional Position Information:
The Alaska Earthquake Center is a cooperative environment where projects and operations are executed by well-empowered collaborative teams. The duties of the Field Operations Manager include mentoring and supervising other staff, planning and executing safe field logistics, and coordinating efforts to track the performance of remote monitoring stations. The position requires strong organizational skills and the ability to track and forecast budgets. During the summer field season (May-October), this position provides support and oversight for multiple field campaigns operating across Alaska in remote conditions. This position offers extensive opportunities to travel to all regions of Alaska. The scope of this travel, however, is largely self-determined.
The Geophysical Institute is a research-driven organization at the University of Alaska Fairbanks. The university offers an attractive work environment and strong benefits including retirement and health insurance, generous leave policies, and tuition waivers for UAF courses. The Geophysical Institute is committed to equity, inclusion, and accountability and values the open sharing of different perspectives. We support a respectful and welcoming environment and a commitment to serving Alaska and Alaskans with strong applied science. Career growth and professional development are expected and encouraged.
As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, members from marginalized communities, individuals with disabilities, and veterans to apply.
|Knowledge, Skills, Abilities:
- Demonstrated ability to recruit, plan and implement employee development, develop workloads, and complete performance management in a complex, multi-project environment.
- Advanced analytical skills.
- Demonstrated ability to develop project management frameworks and ability to manage complex projects involving stakeholders.
- Knowledge of fiscal restrictions associated with research monies.
- Ability to support proposal preparation for projects, including time and effort estimating, budget preparation, and narrative writing.
- Understanding of field logistics and support in Alaska.
- Demonstrated ability to work in remote areas for extended periods of time.
- Strong interpersonal skills and good relationship-building skills.
- Ability to decipher requests for information and formulate appropriate responses to such requests.
- Ability to develop and implement policy.
- Ability to make complex decisions that may not be favorable to all parties.
- Ability to resolve interdepartmental conflicts.
|Required Experience, Education or Training:
Bachelor’s degree in a relevant field and five years progressively responsible experience, OR an equivalent combination of training and experience.
This position is full-time, Grade 81, term-funded, exempt, 12-month position complete with a competitive salary and UA employee benefits package. New hires will be placed on the UA staff salary schedule, based on education and experience.
|Special Instructions to Applicants:
This position is located at the UAF campus in Fairbanks, Alaska. Remote work agreements will be considered for this position.
Applicants must be legally eligible for unrestricted employment to work in the U.S. No work visas will be sponsored for this position.
To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application. Please submit your application no later than 1/2/2023 at 11:55 PM Alaska Time. The review of this posting will start on 1/3/2023. This posting will be closed once it is filled.
|UAF COVID Requirements:
Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.
*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact GI Human Resources, Geophysical Institute, at firstname.lastname@example.org or 907-474-7357.
Advertised: Alaskan Standard Time
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