Grant Fiscal Officer

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  • Job Number:522303
  • Classification:Fiscal Professional 2
  • Grade:Grade 79
  • Work type:Hybrid, On Campus, Remote within Alaska, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Alaska Sea Grant and MAP
  • Location:Anchorage, Kodiak, Fairbanks, Juneau
  • Categories: Business/Accounting/Finance, Research/Science/Grants

Position Summary:

Alaska Sea Grant is seeking a Grant Fiscal Officer to support our mission of research, outreach, and education in Alaska’s coastal communities. This position works closely with Alaska Sea Grant’s faculty and administrative staff to monitor numerous grants from federal, state, and private sector sources.


1-50Restricted Fund Management Serve as primary Unit contact for award management. Oversee and provide various levels of grant and contract administration support. Manage grant related activity from inception to final reporting, including subcontract sub-recipient monitoring, complex grants, and match/cost sharing. Administer PI requests for restricted fund extensions, scope of work changes, and budgetary changes. Develop spreadsheets and prepare monthly budget analysis, forecasts and projections for the Principal Investigator usage. Review and provide interpretation of grant and contract requirements to ensure compliance with university and granting agencies policies and procedures. Resolve conflicts that can arise when award activities conflict with university administrative policies and procedures. Monitor program donations and administer the maintenance of Unit supported UA Foundation funds. Troubleshoot restricted fund issues and respond to audit inquiries. Organize and maintain restricted fund records following established guidelines. Provide and assist with grant training and presentations to staff and faculty. Serve on committees as needed to assist with development of grant processes and procedures.Essential
2-30Procurement, Contracts, and Accounting Serve as primary Unit contact for accounts payable and procurement requests, issues, procedure, policy, and guidance. Coordinate the execution of all purchasing and contractual agreements for the Unit. Oversee and coordinate scope, budgeting, and execution for all professional service, subawards, and other procurement types. Audit requests for valid accounts payable/purchases; determine source of funding and allowable costs. Identify unauthorized purchases and obtain appropriate documentation. Coordinate and enter accounts payable documentation in Banner. Review and reconcile payable invoices received for payment. Follow-up, track, and review vendor payments, purchase orders, and employee reimbursements. Research transaction discrepancies and prepare correctional JVs as necessary. Follow up on missing request documentation to resolution, track/review aging encumbrances. Develop tools and provide guidance to assist with transaction requests and cost estimates for budget planning. Organize and manage Unit accounting records. Assist users with using UA fiscal and payroll systems including UAOnline, Q-Menu, and Banner. Develop and improve Unit fiscal procedures and processes. Occasionally serve on committees to assist with the development of processes and procedures. Manage the annual inventory process.Essential
3-15Human Resource Coordination: Primary Unit liaison between management, faculty, and staff with UA Statewide Office of Human Resources. Explains and supervises proper accountability, methods of benefits, employment, ethics, leave, payroll forms, and information. Assist with the development of job descriptions for positions as well as preparation of human resources documentation including hiring packets, job forms, appointment letters, labor redistributions, timesheets, and effort certifications.Essential
5Budget Preparation and Analysis Prepare budgetary reports and explain trends to ASG management and principal investigators. Interpret information and make cost projections and recommendations. Apply rules and procedures as required and update faculty, staff, and director as appropriate. Identify and reconcile budgetary discrepancies. Develop spreadsheets and query information using Banner and Toad to gather, interpret, and report budgetary information.Non-Essential

Alaska Sea Grant is seeking a Grant Fiscal Officer to support our mission of research, outreach, and education in Alaska’s coastal communities.  This position works closely with Alaska Sea Grant’s faculty and administrative staff to monitor numerous grants from federal, state, and private sector sources.

This position can be based remote within Alaska, hybrid, or in an office in Fairbanks, Anchorage, Juneau, or Kodiak. Or, it can be a remote in a coastal community in Alaska.

Knowledge, Skills, Abilities:
  • This person must have excellent verbal and written communication skills.
  • Ability to work and solve problems independently.
  • Ability to provide advice and guidance in relevant technical areas.
  • The individual must have strong organizational skills, pay close attention to detail, work well independently as well as part of a team, and be able to remain flexible under pressure of sudden deadlines, short-notice changes, and conflicting priorities.
  • Ability to plan and budget annually for materials, equipment, and resources needed for programs and projects.
  • Ability to multitask and prioritize projects and activities.
  • Knowledge of spreadsheet and database development, and query development specific to financial or budget analysis.
  • Knowledge of accounting theory and generally accepted accounting principles (GAAP).
  • Knowledge of rules and regulations associated with capital and operating budgets.
  • Ability to analyze and implement improvements.
  • Knowledge of grant fiscal management processes and procedures and how to apply this knowledge across the bounds of procard transactions, other types of procurement transactions, human resources related processing, short and long term budgeting, etc.
Typical Experience:
Preference for a minimum of two years in progressively responsible experience in university or non-profit grant management.
Required Education or Training:

Bachelor’s degree in accounting, business, statistics or related field and 2 years professional fiscal experience or an equivalent combination of training and experience.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on December 5th. To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, 12/4/2022.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Julie Parshall, ASG HR Coordinator, at or (907) 474-7014.

Advertised: Alaskan Standard Time
Applications close:

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