Field Placement Coordinator
Classification:Administrative Specialist 2
Work type:On Campus, Staff Full-time
Administrative Unit:University of Alaska Southeast
School/Business unit:UAS Alaska College of Education
Categories: Administrative/Personnel, Education/Instructional
Join the team of professionals in support of the University of Alaska Southeast mission as our Field Placement Coordinator in the School of Education (SOE). This position arranges student teaching and practicum placements in our K-12 public schools across Alaska. Our ideal candidate must understand the importance of confidentiality and adherence to school district, SOE and Alaska Department of Education & Early Development (DEED) requirements. This candidate is skilled in the basics of record keeping, an effective communicator, well organized, able to work independently, and capable of tracking multiple tasks. This position provides support for travel, purchasing, and finance for faculty, staff, and program students. This position fulfills critical financial and office duties for the School of Education which impact staff, faculty, and others. Communicating and collaborating with other UAS offices and school district personnel is a vital part of this position.
This position is based on our Juneau campus that is located in the Tongass National Forest and sits on the shore of Auke Lake, about 10 miles north of downtown Juneau.
1. Provide comprehensive administrative support to the School of Education programs: establish priorities, monitor academic deadlines, prepare correspondence for incoming and outgoing department materials.
2. Maintain a high level of customer service with all faculty, staff, students, school district partners, and others.
3. Provide back up student services support for our program assistants and faculty by answering general and specific inquiries pertaining to the department and programs.Essential
30TRAVEL AND PURCHASING:
1. Arrange airfare, hotel, and rental car accommodations according to UAS regulations for School of Education faculty traveling for student teacher supervision. Track travel arrangements from initial planning and approvals through final payments, including preparation of travel expense reports. Work with the UAS travel office to assure timely payments to vendors and personnel. Maintain travel files.
2. Prepare unit purchase documents for faculty, staff, and programs according to UAS regulations. Hold unit credit card and maintain accurate and up to date log of all purchases, balanced monthly. Responsible for correct coding and back up documentation for all purchases. Track purchases from requisition status through approval processes to purchase order to delivery of products or services to receiving invoices to approving for payment and verifying that a check has been issued. Maintain files of purchases. Prepare journal vouchers, reallocations, check requests, honoraria, and other financial documents.
3. Provide guidance on travel regulations for new SOE faculty and adjuncts to ensure they are aware of the expectations and requisition process before arranging travel.Essential
1. Work with program faculty and advisors to coordinate and support student field placements in practicum and internship settings for the School of Education.
2. Collaborate with school district contacts and be familiar with district policies. Provide principals with program and placement overviews. Support host teachers by providing placement information.
3. Ensure student placement is in accordance with diversity expectations of UAS and follows Alaska Department of Education (DEED) regulations.
4. Coordinate with other SOE staff to ensure that students complete required prerequisites and application procedures prior to placement. Provide additional support for urban and rural placements as needed.
5. Work with program Coordinators and/or faculty to update and distribute practicum and internship applications and handbooks.
6. Communicate with faculty on a regular basis to provide feedback from partnership districts regarding students and/or teacher/school leader preparation programs.
7. Work with program coordinators, schools, and host teachers/mentors on the resolution of issues that may occur during placements.
8. Maintain field placement database for UAS SOE in accordance with school and accreditation policies. Keep detailed records of all field placements.
9. Set up field placements in LiveText each semester. Provide LiveText support for faculty, host teachers/mentors, and students.
10. Actively work with districts to establish dynamic partnerships that support the integration of coursework and field placements for students. Complete partnership agreements with districts across Alaska and track contract expirations. Facilitate communication between faculty and partners. Maintain and expand partnerships through regular communication and attention.
11. Assist the Dean's office with special projects and reports related to field placements and partnerships as assigned.Essential
|Knowledge, Skills, Abilities:
||*Able to prioritize projects and work flow and make decisions using independent judgment.
*Strong written and verbal communication skills.
*Possesses strong customer service skills.
*Familiar with the Alaskan K-12 public school system.
*Ability to interpret and communicate policies and processes; both in written and verbal forms to a diverse population.
*Knowledgeable of accounting techniques/practices, and able to maintain meticulous purchasing files.
*Proficient in Microsoft Word, Excel, Google Suite and experienced with databases.
*Proficient in handling matters of a sensitive, confidential, and sometimes challenging nature, requiring tact, diplomacy, sensitivity, and helpfulness when interacting with students, K-12 personnel, faculty and staff from diverse cultural, social-economic, and other backgrounds.
*Ability to analyze and resolve questions and problems or refer to appropriate staff/faculty/office.
*Ability to track issues and ensure tasks are recorded and administered appropriately and follow through on projects and program needs.
The successful candidate possesses and can articulate a strong working knowledge of the K-12 or higher education school system. They have experience in a professional office setting, preferably in a school.
|Required Education or Training:
The successful candidate must have a Bachelor's degree (preferably in education, business, or a related field) and two years of relevant office or school experience.
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.
|Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
This recruitment is open until filled with the initial application review taking place on December 1, 2022. To ensure consideration, please apply by 11:55pm AKST on November 30, 2022.
Join the team of professionals who support the UAS mission as an Administrative Assistant in the Alaska College of Education. Our candidate to manage departmental travel and purchasing as well as assist program faculty will be skilled in the basics of bookkeeping, an effective communicator, well organized, able to work independently, and capable of tracking multiple tasks. The Alaska College of Education provides programs in initial and advanced teacher training, both on-campus and in distance delivered format. This position provides travel, purchasing and finance, human resources, and inventory management support for faculty, staff, and program participants.This position fulfills critical financial and office management duties for the Alaska College of Education. A successful candidate must understand the importance of diplomacy, confidentiality, and apply the appropriate standards. This position plays an important role in communicating with other UAS offices in order to perform tasks as several levels. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply.
Located in the ancestral homeland of the Tlingit, Haida, and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and through all of Southeast Alaska.
As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply. All interested persons should apply online.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Michelle Nakamura, HR Coordinator, Center for Teacher Education, at email@example.com or (907) 796-6417.
Advertised: Alaskan Standard Time
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