School of Arts and Sciences Temporary Clerical
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Job Number:521936
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Classification:Temporary Clerical
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Grade:Temporary Staff Grade 76
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Work type:On Campus, Temporary
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Administrative Unit:University of Alaska Southeast
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School/Business unit:UAS School of Arts & Sciences
Location:Juneau
Categories: Business/Accounting/Finance, Office/Clerical
Position Summary:
Are you looking for a temporary position and have clerical or administrative experience? The School of Arts & Sciences at the University of Alaska Southeast is looking for office support staff to provide general administrative support needed for our faculty and staff. Specific duties vary depending on the program or unit assigned. This is a pooled job requisition for use by the School of Arts & Sciences.
Duties:
100Provide administrative support within the School of Arts & Sciences.
Assist with special projects, queries and events as requested.
Position requires a high level of independence, critical problem-solving sills, and the ability to juggle priorities in tight timelines.
Coordinate and purchase individual and group travel for the School of Arts & Sciences research and academic faculty, staff, and students in accordance with travel regulations with using Concur. Travel purchasing includes airline tickets, ferry tickets, and other travel-related expenses such as risk management fees. Travel coordination can be complex given the remoteness of Alaskan destinations and high-risk and/or time sensitive field work activities. Some international travel will need to be booked that requires additional approvals and strict policies for both academic and research.
Project travel expenditures and process Travel Authorizations, Travel Expense Reports, and affiliated paperwork. Track, monitor, and reconcile all travel expenditures, including Travel Card purchases.Essential
| Knowledge, Skills, Abilities: |
- Knowledge of general administrative processes and procedures. Computer and software application skills necessary. Ability to communicate effectively orally and in writing.
- Ability to prioritize projects and work flow and make decisions using independent judgment.
- Strong written and verbal communication skills.
- Effective customer service, interpersonal, and collaborative skills.
- Knowledge of business accounting techniques and practices.
- Ability to write and present facts or briefings in an organized manner.
- Ability to interpret and apply precisely: policies, rules and regulations related to purchasing and travel.
- Ability to support grant application and management with diverse faculty and agencies.
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| Typical Experience: |
One (1) year administrative experience.
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| Required Education or Training: |
A High School diploma and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience.
Previous higher education experience using tools such as Banner, Concur, Google, and Microsoft Office Suite is preferred, but not required.
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| Salary Information |
This is a part-time, temporary staff position. New hires will be placed on the UA staff salary schedule, Grade 76, based on education and experience.
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| Special Instructions to Applicants: |
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
This is a pooled position, which means that the position remains open over the entire academic year and applications will be reviewed on an as-needed basis.
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Located in the ancestral homeland of the Tlingit, Haida, and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time
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