UA Scholars Program Manager

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  • Job Number:521788
  • Classification:Administrative Specialist 3
  • Grade:Grade 79
  • Work type:Hybrid, On Campus, Staff Full-time
  • Administrative Unit:UofA Enterprise Entities
  • School/Business unit:EE Education Trust of Alaska
  • Location:Fairbanks
  • Categories: Administrative/Personnel, Academic Advising/Support, Student Affairs/Services

Position Summary:

The University of Alaska is seeking to hire an experienced manager for the UA Scholars and President's Scholarship Programs. If you are an individual with skills and experience in student affairs, student services, managing data systems and workflows, enrollment strategies, or planning and communicating, this could be a great opportunity for you.

Duties:

1-25Serve as the manager of system-wide scholarship programs, the UA Scholars Program, and the UA President's Scholarship Program.Essential
2-15Program Administration Administer the UA Scholars Program and the UA President's Scholarship Program following each program's "Program Information Booklet." Respond to inquiries from UA Scholars, President's Scholarship recipients, high school contacts, campus liaisons, and other stakeholders. Provide problem resolution and interpretation to ensure program benefits are delivered effectively and efficiently. Review and determinations on scholarship appeals--monitor and document exceptions to the program rules. Communicate outcomes to stakeholders, campuses, and high schools. Utilize Banner forms and tables to assist program participants, and create reports to track and communicate program metrics and event outcomes. Use Excel and Access or other CRM tools to monitor and manage daily, weekly, monthly, and annual data files. Train and direct staff at the university level on program requirements and assist with campus-specific problem resolution and scholarship program interpretation.Essential
3-15Manage Designation Process Conduct annual review of the designation process, update procedures and modernize systems. Manage technology updates, including testing Banner forms, tables, and reports. Update the UA Scholars designation portal in advance of the designation period annually. Review annual applications and agreements. Look for efficiencies and process improvements--Update UA President's Scholarship applications, award forms, and letters. Train high school administrators and stakeholders on the designation process, program rules, and benefits of attending UA. Verify eligibility of participating high schools and participation of President's Scholarship Program organizations and confirm that contacts use proper and consistent guidelines to designate students for awards. Verify eligibility of awardees and process designations using enrollment systems such as Banner and Salesforce. Run reports to assist with continued eligibility and share semester reports with the universities. Coordinate, plan, and execute annual recruiting events in the fall with the universities, various departments, staff, and stakeholders.Essential
4-15Communications Review and update the annual communication plans. Manage all communications, including letters, postcards, certificates, and emails. Maintain program websites, create social media content, write press releases and other content as needed, and support additional communication channels. Oversee and manage the production and placement of annual newspaper inserts, program publications, and other media as deemed necessary by the department.Essential
5-15Enrollment Oversee program recruitment plans. In coordination with university enrollment personnel, facilitate in-person and virtual events to highlight opportunities available at each University of Alaska System university. Track applications and enrollment targets. Report recruitment, enrollment, and retention data to university leadership.Essential
6-15Budget: Oversee program budget and expenditures. Utilize Banner and TOAD reports to reconcile award utilization and assist with annual budget projections.Essential

The University of Alaska is seeking an experienced manager for the UA Scholars Program and President's Scholarship Programs. The programs offer $4 million in scholarships each year. The department ensures that the University is meeting its fiduciary obligations, avoiding additional liability, and mitigating issues as they arise. This requires a high-caliber employee that can work collaboratively and effectively with internal and external stakeholders.

If you are an individual with skills and experience in student services, student affairs, managing data, systems, workflows, enrollment strategies, or planning and communicating, this could be a great opportunity for you.

The UA Scholars Award was established in 1999 to incentivize Alaska's top high school graduates to attend the University of Alaska. UA Scholars are an amazing and diverse group of students to work with, representing all the corners of the state. UA Scholars serve as ambassadors between their community and the university. The scholarships and programs are funded by the University of Alaska Land Grant Trust Fund. The endowment receives revenue from property sales and resource development conducted on Trust lands.

Knowledge, Skills, Abilities:  Knowledge of methods of organization, research, and analysis. Knowledge of applicable federal, state, and institutional laws, rules, and regulations relating to program administration. Working knowledge of computer information systems and relevant software and databases. Ability to comprehend written material and interpret and apply policies, rules, and regulations. Ability to establish and maintain effective working relationships with individuals and groups and work successfully as a team member. Ability to communicate effectively, orally and in writing, and to organize and present facts and opinions. Ability to exercise sound judgment in analyzing situations and making decisions. Ability to interpret and apply complex* policies, rules, and regulations. Ability to lead** or supervise** staff or work teams, including planning and organizing work and scheduling, training and directing, and reviewing the work of others. Ability to analyze complex* situations and make responsible decisions. Knowledge of fiscal management. Ability to develop and implement policy.
Required Experience, Education or Training: 
Bachelor’s degree and four years of progressively responsible experience relevant to the program specialty or an equivalent combination of training and experience.
Salary Information: 

This is a full-time, 12-month, exempt staff position with a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience. 

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) of three (3) professional references with your application.

The review process for applications will begin on September 26.  To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, 9/25/2022.

UAF COVID Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on a background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact the University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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