Grants & Budget Administrative Analyst
Classification:Fiscal Professional 2
Work type:Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time
Administrative Unit:University of Alaska Southeast
School/Business unit:UAS School of Arts & Sciences
Categories: Administrative/Personnel, Human Resources, Business/Accounting/Finance, Office/Clerical
Are you great with numbers, adept at handling various data management systems, used to long hours of spreadsheet wrangling, AND love working with people? If this sounds like you, come work with us! The Alaska Coastal Rainforest Center (ACRC) and the School of Arts & Sciences at the University of Alaska Southeast are seeking strong applicants for a Grants & Budget Analyst. This person will provide financial support for externally-funded projects and will report to both the Director of the ACRC and the Arts & Sciences Administrative Officer.
Our ideal candidate is excellent with Excel spreadsheets, detail oriented, and, above all, focused on accuracy. You will generate monthly reports for all externally funded grants and will review with PI’s as needed. While great with numbers, you can also deftly interpret financial information for non-fiscal staff and faculty. The Grants & Budget Analyst is the sole administrative position for the Alaska Coastal Rainforest Center, and thus the breadth of the position encompasses budgetary and program administration as well as routine support duties. *THIS POSITION IS REMOTE WORK ELIGIBLE.
● Provide general office support, including mailing items and ordering office supplies as needed.
● Maintain a tracking system for all tangible ACRC property, including a tagging protocol and documenting transfers and dispositions.
● Other duties as assigned.Essential
● Facilitates all procurement for the ACRC on Fund 1 and Fund 2.
● Work with Administrative Services to set up subawards, contracts, and purchase orders. Review and route invoices from subaward recipients and contractors for payment. Coordinate lab supply purchases with the ACRC Research Professional as needed.
● Act as Travel Coordinator for all ACRC faculty, staff, and non-affiliates (10-15 trips per year). Advises travelers on travel processes, policy, and regulation.Essential
● Works closely with the UAS HR Coordinator to hire all ACRC faculty, postdocs, staff, and students and to extend term funded staff as needed.
● Assist ACRC faculty and postdocs with summer assignment workloads by advising on available funding sources and appropriate labor distributions based on planned summer effort.Essential
75Sponsored Project Accounting/Analysis/Compliance
● Collect, analyze, and interpret data to administer all assigned School of Arts & Sciences and ACRC sponsored budgets.
● Perform actions in accordance with policies (primarily funding to include cost share and match requirements) and compliance with all applicable federal, state, university, and contractual/agreement bound rules and regulations.
● Monthly preparation and review of project portfolios with principal investigators for each of their externally-funded projects. Create or support creation of a monthly financial reconciliation to include labor projections and review programmatic deliverables or similar documentation to guide discussion.
● Assist faculty and postdocs with summer assignment workloads by advising on available funding sources and appropriate labor distributions based on planned summer effort.
● Manages sponsored project budget reallocations and corrections to meet evolving program needs.
● Ensure compliance with university and federal regulation in areas of grant-related expenditures.
● Project and report on actual vs. forecasted expenditures, status of grant funds, obligations, and fund spend out.
● Assists PIs in seeking no-cost extensions on Fund 2 projects as needed.
● Complete effort certifications 3x/year for all salaried personnel who charge time to Fund 2 sources.
● Conduct monthly analysis of labor charges to all Fund 2 sources and coordinate labor redistributions as needed.
● Work with supervisors and budget office to process close-outs on a timely basis.Essential
The University of Alaska Southeast is located on the on the unceded territories of the Áakʼw Ḵwáan, Taantʼá Ḵwáan, and Sheetkʼá Ḵwáan on Lingít Aaní, also known as Juneau, Ketchikan, and Sitka, Alaska, adjacent to the ancestral home of the X̱aadas and Ts’msyen peoples. We are situated in the beautiful Inside Passage of Southeast Alaska and our campus is surrounded by the Tongass National Forest.
UAS is a flexible workplace and we prioritize professional development for all employees.
As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply. All interested persons should apply online.
Located in the ancestral homeland of the Tlingit, Haida and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.
|Knowledge, Skills, Abilities:
||Knowledge of short and long term fiscal planning processes.
Experience using Banner and QMenu.
Previous experience serving in an administrative role for a higher education research unit.
Demonstrated skill in budgetary analysis and control, including monthly reconciliation of accounts.
Ability to analyze complex fiscal situations and propose viable solutions and course of action to the Director.
Ability to manage both general and grants budgets.
Excellent public speaking, customer service, tact, diplomacy, and persuasion skills.
Advanced skill in methods to format spreadsheets (Excel), make calculations, projections, pivot tables, etc. (Ability to design, execute, and maintain spreadsheets.) Previous experience with a relational data system.
Ability to maintain professional demeanor with faculty, students, and staff. Ability to recognize situations when discretion is required and maintain confidentiality of information and records.
At least three years of experience in research administration within a university, government, or non-profit environment.
|Required Education or Training:
Required: Bachelor's degree in accounting or related field, and three years of progressively responsible experience, or an equivalent combination of training and experience.
Required: Working knowledge of university accounting and other administrative policies and procedures.
Preferred: Previous experience (1-2 years) with higher education fund management, procurement, travel, and HR processes.
Required: Ability to manage a wide range of active projects and responsibilities, and to change from one task to another without a loss of productivity.
Required: Advanced skill in methods to format spreadsheets (Excel), make calculations, projections, pivot tables, etc. (Ability to design, execute, and maintain spreadsheets.)
Preferred: Previous experience working successfully with people of diverse cultural and ethnic backgrounds.
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.
|Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
The review process for applications will be begin on January 16, 2023. To ensure consideration, please apply by 11:55PM Alaska Time on 01/15/23. This recruitment will remain open until filled.
This position is remote work eligible.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Standard Time
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