UAF CTC - Clerical Program Assistant (Temporary Casual Pool)

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  • Job Number:519889
  • Classification:Temporary Clerical Casual
  • Grade:Temporary Staff Grade 76
  • Work type:Temporary
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Community and Technical College
  • Location:Fairbanks
  • Categories: Office/Clerical

Position Summary:

Are you looking for part time work and have clerical or administrative experience? The University of Alaska Fairbanks, Community and Technical College is looking for temporary clerical program assistants (PAs). These on-call, temporary PAs provide faculty and staff with general administrative support needed for our programs and clientele. Specific duties vary depending on the program or unit assigned. Join our team of clerical PAs who provide the support needed to help educate and train today's students for tomorrow's workforce!

Duties:

100The duties of a UAF Community and Technical College clerical program assistant (PA) can be as varied as the needs of the 40+ occupational endorsements and specialized training programs offered at UAF CTC and of the CTC dean and management team. These clerical and administrative support duties may include, but are not limited to: • General clerical support: filing, copying, faxing, composing letters and memos, spreadsheet creation and maintenance, creation of reports, fliers or signs using word processing or publishing software, log maintenance, PC data entry. • General fiscal support: assistance with accounts payable/receivable duties, minor purchasing duties, records maintenance and cash handling duties. • General office support: process incoming and outgoing intercampus mail as well as federal mail including preparation of expedited letters and packages, receive and distribute vendor expedited service deliveries, perform courier duties for daily errands to various University and non-University locations; assist in preparation/clean up for special events and functions for UAF CTC. • General administrative support: Assist with special projects as assigned by the CTC dean, various management staff and faculty; research using the BANNER and other UA systems and create reports; act as first point of contact with clientele by telephone and in person, answering questions on programs, policies and procedures.Essential

UAF CTC offers 40 associate degrees, certificates, and occupational endorsements at 9 locations throughout Fairbanks and the Tanana Valley of Interior Alaska. UAF CTC is responsive to local and regional vocational and technical training needs, and focuses on workforce development to meet the needs of the region and the state. UAF CTC's programs also provide students with the academic framework to help them achieve their higher education goals, whether it is to complete and associate of arts degree or transfer to a baccalaureate program.

UAF CTC employs a diverse population of approximately 35 full-time faculty and 200 adjunct faculty who are represented by two unions and a staff of about 35. Approximately 3000 students attend UAF CTC. They are culturally diverse and include many non-traditional students and students from the military community. 

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

KNOWLEDGE/SKILLS/ABILITIES:

Ability to perform delegated administrative and clerical duties to meet established deadlines.

Knowledge of office practices and procedures.

Ability to courteously handle and deal with a wide variety of public contact both on the telephone and in person and work cooperatively with a wide variety of people.

Excellent customer service skills.

Must be able to maintain confidentiality at all times.

TYPICAL EXPERIENCE:

Varies based on the temporary clerical support needed.

REQUIRED EDUCATION OR TRAINING:

N/A

To apply, please attach a cover letter, comprehensive resume and name, address, email and phone number for three professional references.

This is a part time position with flexible hours, typically up to 14 hours per week.  Starting hourly rate is a Temp Grade 76, Step 1 (18.18/hr).  Salary may vary based on position and commensurate with experience.

This is a pooled position; applications are reviewed on an as-needed basis. SUCCESSFUL SUBMISSION OF AN APPLICATION DOES NOT GUARANTEE A JOB OFFER NOR REVIEW OF APPLICATION MATERIAL.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200 or Dianna James, UAF CTC-HR Manager at 907-455-2863.

Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time

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