IAB Grants Coordinator 1

Apply now Job no: 518654
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Institute of Arctic Biology
Location: Fairbanks
Categories: Business/Accounting/Finance, Research/Science/Grants

Position Summary:

The Institute of Arctic Biology continues it's founders pioneering spirit through our mission to advance basic and applied knowledge of high-latitude biological systems through the integration of research, student education and service to the nation and state of Alaska. The Institute supports faculty and post-doctoral research and graduate education in the life sciences of wildlife, physiology, genetics and evolutionary biology, ecology and ecosystems, biomedicine, and bioinformatics and computational biology. Faculty member's scholarly publications, graduate theses and IAB's Biological Papers of the University of Alaska are available in the research-publications section of our website. IAB provides and supports platforms for research in programs from ecology and ecosystems to molecular biology and genetics, including field stations, and core laboratories for geographic information systems and DNA sequencing. The Institute's Toolik Field Station is a world-renowned Arctic climate change research station located in the northern foothills of the Brooks Range. Major research programs at IAB include the Center for Alaska Native Health Research, the Alaska Geobotany Center, and the Bonanza Creek Long-Term Ecological Research program. The Alaska Cooperative Fish and Wildlife Research Unit, administered by IAB, began in 1950 and is part of a nationwide cooperative program to promote research and graduate student training in the ecology and management of fish, wildlife and their habitats.


10Maintains and updates departmental databases. Prepares or assists in preparation of fiscal statements and reports. Maintains records, compiles and issues regular periodic reports for special funds, grants/contracts, payroll, purchasing, accounts payable, accounts receivable, travel or other accounting activites.Essential
10Receives time sheets and reviews restricitive fund accounts for accuracy and fund availability. Completes labor reallocations when appropriate.Essential
15IAB''s point of contact for post-award issues encountered by IAB management and sub-units, UAF OGCA and financial services. Analyze potential problems, research pertinent issues and develop and initiate solutions. Present facts, findings and recommendations to Principal Investigators, IAB management and OGCA management. Develops process based on past problematic situations.Essential
15Interacts with UAF OGCA and Financial Services, research staff and PI''s as well as personnel of public and private agencies. Interacts with and supports restricitive fund bussiness functions at IAB and assistance with sub-units. Works with IAB''s proposal office with budget information and with IAB''s HR coordinators for updating accounting information for payroll processing. Provides general restricted fund rules and regulations to faculty, staff and students as necessary and appropriate. Provides budget projections to PI''s.Essential
25Monitors project status from award to completion. Certifies expenditures. Prepares and reviews financial reports for principle investigators. Summarizes and compiles data and information for use by IAB business office administration in restricted fund assessment, Provides accurate detailed information on expenditures, available balances, and agency restrictions on use of funds. Tracks grant contract expenditures through completion. Provides current and historical fund data and compares account balances with budget limits and prepare variance reports. Researches accounts to provide the best possible solution in regards to customer questions and concerns.Essential
25Reviews, monitors, reconciles and manages restricted funds and budgets. Works in UA Banner system to develop and execute queries. Interacts with principal investigators, and/or their staff to ensure compliance with terms and conditions of award and budget planning. Makes adjustments to budget accounts according to established procedures. Prepares BRF''s. Determines if in-kind or match requirements are applicable to a restricted fund award. Works closely with IAB administrative staff to establish match budget and monitors match expenditures. Assure required matches met by grant close. Monitor and audit sub-awards on restricted funds.Essential


Excellent attention to detail, ability to prioritize and multi-task. Diligence to see problems through to timely completion. Excellent problem solving skills. Math proficiency to support accounting duties. Effective communication both written and verbal. Ability to summarize problems and information for a variety of clients. Must have advanced knowledge of automated accounting systems. Experience using Microsoft Office products; including ability to create and edit complex spreadsheets and databases. Ability to manage a high volume and complex restricted fund management duties under strict deadlines. Ability to analyze multi-faceted issues in coordination with multi-agency regulations.

PREFERRED: Knowledge of and experience in interpreting OMB circulars, CFR, GAAP, OMB Circulars A-21 and A110 as well as how they apply to the management restricted funds. UA Statewide accounting manual and accounting procedures. UA BOR Policy and Regulations. OGCA policy and procedures, Fly America GAAP and Cost Accounting Standards. Knowledge of restricted fund proposal and award procedure. Working familiarity with proposals and grant information.


Two years experience as fiscal technician in restricted fund environment, proficiency in Banner financial screens.


At least 1 year of college coursework in business, accounting or similar field or at least 2 years experience in a lower level fiscal technician position or equivalent experience.

This is a full-time, term-funded, Grade 77, minimum $21.81/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.
The initial application review will take place on January 24, 2022. To ensure your application is considered, apply by 11:55 pm, Alaska Standard Time, 01/23/2022. 

To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

UAF COVID Requirements

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption by January 18, 2022, or before their start date if after January 18, 2022.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contracts.


Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.





Advertised: Alaskan Standard Time
Applications close:

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