Recruitment Office Assistant

Apply now Job no: 518645
Classification:Student Assistant C
Grade:Student C
Work type:Student Employee
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VC Student Affairs
Location: Anchorage
Categories: Student Affairs/Services

Position Summary:

Are you passionate about sharing your knowledge of the university with prospective and incoming students? Come work with a fun group of recruitment staff and students and share your enthusiasm for UAA while giving tours of the campus, helping plan events, and assisting students through the admissions process. You’ll be the student face of the university all while making a difference on campus and gaining valuable office experience you can use after you graduate. This position can be conducted virtually as the university responds to the COVID-19 pandemic. This is a pooled position; applicants will be contacted on an as-needed basis.

Duties:

15Participate in Office of Admissions recruitment and training events Assemble mailings, admissions packets, event folders, and other recruitment materials Assist with other projects as neededEssential
40Give presentations in one-on-one and group settings that highlight similar information as given during a campus tour Serve as front line staff in the Office of Admissions by greeting guests, answering phone calls, and corresponding over email Assist in preparing for daily visitors by preparing materials and check in sheets Perform data entry, general office support, and update information into the customer relations management system (CRM) Keep front desk area clean and organized Assist with the inventory and distribution of recruitment materialsEssential
45UAA Office of Admissions Recruitment Office Assistants represent UAA to prospective students, their families, and the general public. Office Assistants are expected to: Maintain a professional appearance and positive attitude Give enthusiastic and in depth campus tours, highlighting UAA resources and strengths to daily visitors, group visits, and during recruitment events in person and virtually Provide outreach to prospective students by conducting outgoing call campaigns and following up with students after events. This will be a primary focus for this position.Essential

Primary Goals - To encourage prospective students to choose the University of Alaska Anchorage as their college choice. To represent UAA and be the face of the university to incoming students and their parents at campus events, tours, and on the phone.

Knowledge/Skills/Abilities - Initiative, enthusiasm, energy, knowledge of the UAA campus, organizational skills, ability to work with a diverse student population, comfortable with public speaking. Recruitment Office Assistants must be dependable, outgoing, and possess the ability to listen, problem solve, and react quickly. Must have working knowledge of Microsoft Office.

Typical Experience:

Experience with Microsoft Office Suite, especially Word and Excel.
Familiarity and ability to conduct research via the Internet and other resources.

*Prefer students who have a valid driver's license and an in depth knowledge of student life and opportunities around campus 

Eligibility - To be eligible for student employment, an applicant must have earned and continue to maintain a cumulative GPA of 2.5 or above.  Students must work at least 10 hours a week Monday-Friday, and be a currently enrolled student taking 6 credits or more. Students must also pass a background check.

Required Applicant Documentation - Resume, Cover Letter, and answers to the following Writing Sample Questions.

  • Please answer the following questions in about 100-150 words each:
    • What is your favorite thing about UAA?
    • Why did you choose to attend UAA?
    • Why did you select your current major and what is one highlight from your program?

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close: Alaskan Daylight Time

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