Human Resources Coordinator - UAA Shared Services

Apply now Job no: 518587
Classification:Human Resources Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:VCAS Shared Services
Location: Anchorage
Categories: Human Resources

Position Summary:

Are you ready to join our dynamic team of HR technicians where you can grow and develop your career? We’ll help you position yourself as a trusted source for high quality and customer friendly Human Resource Services. We're hiring for multiple positions now! We provide excellent benefits and perks including: -12 paid holidays per year as well as paid time off -Tuition waivers for yourself and family members -Affordable Medical, Dental and Vision Care coverage -An Employee assistance program and a free wellness program with financial incentives for participation -State of Alaska PERS retirement plan -Regular training in HR practices offered by Human Resources leadership -Opportunities to talk to other Human Resources Technicians across the university system -Position is located in Anchorage, AK with some on campus work for collaboration meetings. We offer a generous remote work opportunity for those who want the flexibility.

Duties:

40•Complete data entry of position descriptions for new positions and revised positions. Provide examples of job classification families, position descriptions, job postings and screening documents. •Serve on staff search committees as requested. Act as point of contact between search committees, the college, department, unit and Human Resources regarding recruitment procedures and required approvals. Create and maintain recruitments from approved position descriptions and serve as point of contact for status updates of applicants and candidates. •Ensure timely completion of human resources onboarding process including background check initiation, new hire paperwork completion, appointment letters and job forms for all employee classes. Support H1B visa process in coordination with HR. Set up Glacier accounts for international hires to gather foreign national tax information. Register new benefitted employees for HR Benefits Orientation. Initiate relocation allowance form for new hires. Provide instructions to new employees regarding timesheet completion and submission deadlines, email lookup and direct deposit setup.Essential
5•Monitor timesheet processing. Maintain timesheet approvers and supervisors in Banner, provide time entry and time approval instructions to employees and approvers. Remind employees and approvers of upcoming deadlines. Assist employees with late and revised timesheets.Essential
55•As Human Resource Coordinator for assigned customers, perform all Human Resources related actions in support of recruitment, hire, and ongoing employment related actions and processes for all employment classes. Complete forms to initiate or change compensation and personnel actions for all employment classes per HR, Board of Regents, and Collective Bargaining Agreements (CBAs) policies and procedures. Issue appointment letters and ensure compliance with CBAs. •Provide customer service to and serve as the point of contact between university colleges, administrative units or departments and Human Resource Services. Research issues related to employee assignments and advise customers on possible solutions. Answer questions about Human Resources processes. •Attend college, unit, or department meetings as requested by leadership to discuss personnel and HR actions. Attend regular HR system office trainings and information sessions to stay current in university policies and procedures.Essential
  • We’ll rely on you to advise departments on the best practices established by HR and to answer questions about HR policies and procedures.
  • You’ll respond to human resources needs of the University’s colleges, departments, and administrative units by proactively carrying out a variety of day to day HR technician tasks and processes in the areas of recruitment and hiring as well as process current employee assignment changes.
  • To thrive in our team environment, you should be customer service oriented, have strong interpersonal communication skills, with a willingness to learn from team mates and through regular training.
  • You should be able to complete error-free forms on deadline by using information from multiple sources. Responsibilities range from processing routine but detailed forms and paperwork to brain storming as part of our team on how to tackle a new process or task.

UAA Shared Services is a newly formed unit at the University of Alaska Anchorage. We deliver efficient, effective, and customer-friendly administrative services in the areas of Human Resources, Research Administration, and Business Services to support the university’s teaching, research, and public service missions. ​​​​​​ Our customers are the University’s colleges, departments and administrative units.

Salary Information:

This is a full-time, Grade 77, minimum $21.81 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

To Apply:

  • To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.
  • Position is located in Anchorage, Alaska with some on campus work for collaboration meetings. We offer a generous remote work opportunity for those who want the flexibility.
  • This position is open until filled with the initial application review taking place on January 21, 2022. To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, 1/20/2022.
  • To be considered, please include the following required documents in your application:
    • Resume which includes contact information for three professional references
    • Cover letter which describes how you’re a good fit for our team

KNOWLEDGE/SKILLS/ABILITIES:

  • Knowledge of or ability to learn human resources best practices.
  • Knowledge of methods of organization, research, and problem solving.
  • Ability to comprehend written material from multiple sources and interpret and apply university policies, rules, and regulations relating to human resources functions.
  • Ability to exercise good judgment in complex situations, propose viable solutions to problems, and make responsible decisions.
  • Ability to implement policy changes and explain processes and procedures to client group. 
  • Ability to communicate effectively, both verbally and in writing, and to organize and communicate facts and opinions with a focus on customer service. Ability to establish and maintain effective working relationships with individuals and groups and to work collaboratively as a member of a team or team lead both in person and remotely.
  • Ability to adapt to an evolving work environment.
  • Ability to focus on routine but highly detailed forms with high attention to accuracy under regular deadlines. 
  • Skilled in standard office software and platforms including word processing, mail merge, and spreadsheet use. Ability to learn a variety of electronic forms, applications and software suites (Microsoft Teams and Google Suite applications) for paperless processing and remote work.

REQUIRED EDUCATION OR TRAINING:

  • One year college coursework in human resources and two years of technical human resources experience
  • OR an equivalent combination of progressively responsible training and experience that can be transferrable to this position.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

 

Advertised: Alaskan Standard Time
Applications close:

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