Apprenticeship Coordinator

Apply now Job no: 518393
Classification:Administrative Specialist 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Community & Technical College
Location: Anchorage
Categories: Administrative/Personnel

Position Summary:

The Community and Technical College is seeking a qualified Apprenticeship Project Manager/Coordinator to facilitate the development process to connect and document apprenticeship programs with UA programs.

Duties:

10Collect data to maintain accurate records. Gather and report on data as required. Understand, interpret, and communicate qualitative and quantitative data. Also responsible for ensuring federal compliance, performing program assessment as well as individualized assessment of student progress. Under the direction of the Associate Dean, design, administer and analyze satisfaction and needs survey. Create an Apprenticeship Technologies annual report; provide other reports as required. Data collected with be transferred to designated faculty for putting together the annual academic assessment report. Responsible for collaborating with multiple faculty to finalize this report annually.Essential
10Engage staff and faculty to assume and embed processes into their workloads for sustainability of the program. Plan and coordinate various workshops, meetings and events. Advise student groups on event planning and coordination. Engage apprenticeship employers and students with a focus on under-represented populations. Coaching and mentoring students enrolled in the pre-apprenticeship program and subsequent transition into an AAS with an apprenticeship opportunity. Provide technical assistance to Apprenticeship Technologies faculty, coordinators, and advisors at other MAUs.Essential
10Liaison with the offices of Enrollment Management Services and Registrar to create and maintain effective processes for the Apprenticeship Technologies AAS. Lead and Coordinate administrative tasks to ensure proper operation in accordance with university policies. Answer all inquiries relating to apprenticeship programs, program development, and federal guidelines for all of UAA.Essential
20Create administrative process to document skill achievement in a pathway from pre-apprentice coursework through registered apprentice programs to UA degrees. Responsible for replicating and scaling this process for different career path and industries specific for creating specialized program (apprenticeship) options for individual student success. Also responsible for preparing status reports and creating plans based on the results of report data. Participate in the development of educational programming int order to meet students'' needs. Respond to individual or group misconduct personally or in conjunction with the appropriate office, or assist other staff and faculty with student behavioral issues. Mediate and resolve conflicts. Refer students to appropriate service centers to meet needs such as financial aid, tutorial support, testing services, academic advisors, and other support services. Assist students and alumni with resumes, employment applications, and reference letters.Essential
20Works in close cooperation with the USDOL (United States Department of Labor) and AKDOL (Alaska Department of Labor). Build partnerships with industry apprenticeship sponsors, trade unions, JBER (Joint-Base-Elmendorf-Richardson) and various military personnel to establish and develop a plan to revise the Apprenticeship Technologies AAS. Works under the direction of the Associate Dean. Further responsibilities include collaborating with various program faculty to obtain needed curricular related approvals and other unique program needs that require faculty input and guidance. Serve as liaison between industry sponsors, US DOL, AKDOL, JBER and the University to identify opportunities to transition journeymen into UAA academic programs through Federal approved apprenticeships. Assist in the process of identifying student learning outcomes used to transition into the various academic units. Receive and maintain approved apprenticeship agreements.Essential
20Works under the supervision of the Associate Dean and in close cooperation with academic divisions, designs and implements necessary plans to connect apprentices and journey workers with existing UAA academic programs using established guidelines. During the implementation phase, provide feedback to stakeholders and recommend course of action for resolving issues associated with the program or services offered to students and partnerships. Responsible for coordinating goals, along with implementing various policies and procedures. Developing presentations and presenting information to apprenticeship sponsors, apprentices, and various industry partners on a diverse group of topics pertaining to individual student success. Fulfill the expectations of the State of Alaska for the successful implementation of embedding apprenticeship within the University of Alaska Anchorage. Lead and coordinate revision of the existing Apprenticeship Technology AAS to UAA, to include articulation of specific credits to be awarded toward degree completion; lead and facilitate discussion with other MAU/campus where the same degree is available (e.g. UAF, UAS).Essential
5Coordinate, lead and chair UAA Registered Apprenticeship committee meetings. This includes advisory board meetings, and any related DOL, relevant trade union, or military personnel meetings that are reevant to UAA''s apprenticeship process. This also includes working with the BSATL program within CTC including.Essential
5Work with appropriate offices/services/departments to develop program related materials, create and distribute materials to promote program, create materials for students to recommend steps for college readiness, participate in events to promote and publicize program at career fairs, and schools. Additional representation is expected at JBER for marketing this program and collaborating with military personnel. Further responsibilities include promoting apprenticeship-to-degree opportunities to potential industries, K-12, university divisions, and other interested parties. Design and implement presentations to promote and provide information to partner institutions.Essential

Knowledge/Skills/Abilities:

Demonstrated commitment to working with and assisting students
Strong computer skills with various software products
Strong interpersonal skills, decision making strategies and problem solving skills
Excellent listening and communication skills
Ability to work independently
Ability to serve as a team and project leader
Strong attention to details
Interact successfully with diverse people in a fast-paced environment.

Comprehensive knowledge of the institution's (or higher-education) programs, academic requirements, majors, minors, and support services. Clear understanding of university (or higher-education) academic policies and procedures.

Typical Experience:

Knowledge of student development theory and registered apprenticeship processes is required.
Knowledge of the BSATL, AAS in Apprenticeship Technologies, University policies, and program options are essential.

Required Education or Training:

Bachelor's degree in related field and three years of relevant experience, or an equivalent combination of training and experience is required.

 

This is a full-time, term-funded, Grade 79 ($26.08/hour minimum) 12-month position, complete with competitive salary and UA employee benefits package.

*This position is open until filled. The search committee will begin reviewing applications on December 02, 2021.

**To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

Applicant Instructions: 

Please attach a resume, cover letter, and names and contact information (email and phone number) for three (3) professional references.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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